What are the responsibilities and job description for the Accounts Payable Specialist position at MAI Capital Management?
GENERAL JOB DESCRIPTION
The Accounts Payable Specialist will help support the Corporate Accounting group by performing primarily accounts payable functions for the Firm.
MAJOR DUTIES AND RESPONSIBILITIES
The Accounts Payable Specialist will help support the Corporate Accounting group by performing primarily accounts payable functions for the Firm.
MAJOR DUTIES AND RESPONSIBILITIES
- Responsible for completing timely and accurate accounts payable tasks in support of the company’s financial operations
- Responsible for receiving, processing, verifying and coding vendor invoices
- Classifying, recording and maintaining data (e.g., vendor information, vendor invoices and payments) within the Firm’s ERP system
- Communicate internally with various departments within MAI, along with external vendors regarding invoices/payments
- Establish and maintain relationships with vendors’ accounts receivable teams
- Continued focus on digital payment methods for invoices and reducing the need to send paper checks
- Timely investigation and resolution of duplicate invoices, unapplied payments, discrepancies, etc.
- Process outgoing payments in compliance with financials policies and procedures
- Assist with month-end/year-end closing activities
- Additional assignments as needed
- Bachelor’s degree in Accounting and/or equivalent experience
- 1-3 years of experience and knowledge of accounts payable and general accounting preferred
- Working knowledge of accounts payable systems and databases
- Experience analyzing data and summarizing findings
- Proficient with Microsoft Office suite, including Excel, Outlook, Word, Adobe, PowerPoint
- Strong organizational, verbal, and written communications skills with a demonstrated commitment to teamwork and partnerships.
- Strong attention to detail and accuracy
- Ability to manage multiple tasks while still maintaining flexibility to meet team and Firm needs
- Ability to think in complex and ever-changing situations
- Thrives in a fast-paced and dynamic team-based, collaborative environment
- Maintains absolute confidentiality of all financial information and safeguards firm data; maintains high ethical standard in all practices
- Professional and positive demeanor, superb work ethic, high level of personal ethics and integrity
- Discretionary Bonus
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k)
- Health Savings Account
- Paid Maternity Leave
- Paid Parental Leave
- Tuition Reimbursement
Salary : $45,000 - $55,000
