What are the responsibilities and job description for the Administrative Assistant to the O.H. Anderson Principal position at Mahtomedi Public Schools?
Location: O.H. Anderson Elementary School
Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m. - 8 hours/ day, 234 days
Starting Hourly rate: $26.31/hour
Position is 234 days over the school year and some days over the summer. The position is based at O.H. Anderson Elementary School.
Salary and benefits pursuant to the Clerical Master Agreement
SUMMARY: As an administrative assistant, this position plays an important role in supporting the daily operations of the O.H. Anderson main office, while helping other administrative staff at the front desk. The position supports the Principal in various administrative tasks to ensure staff, students and community members have the resources and supports needed.
QUALIFICATIONS:
Qualified candidates must have at least one year of experience working in an administrative support position or experience in a customer service role. Minimum of a high school diploma and 1 years relevant work experience. Must work well with autonomy and use sound judgment in decision-making. Qualified candidates must exhibit excellent communication skills, both verbal and written, to work positively with staff, students and community members.
JOB DUTIES:
Administrative Assistance/Office:
- Coordinate daily substitute teacher reporting and check-in processes, including managing sub folders and resolving coverage shortages.
- Review and verify staff timesheets and approve guest staff hours in the Teachers on Call system.
- Manage e-store operations, including product maintenance, purchases, and issuing refunds.
- Handle financial tasks in Skyward: deposits, requisitions, account reconciliation, and monthly budget updates.
- Process staff time-off requests and professional development coding in Skyward; maintain related tracking spreadsheets.
- Register new students, manage withdrawals, and process student schedule changes in Synergy/Infinite Campus.
- Draft and distribute a bi-weekly staff bulletin and assist with school communication through Student Messenger and the website.
- Support school events (special events, All Stars, etc) with logistics, attendance, transportation, and communication coordination.
- Greet and assist students, families, and guests with excellent customer service, including front desk and security responsibilities.
- Perform general office duties such as ordering supplies, supporting observations, maintaining calendars, and assisting with safety drills and newsletters.
Mahtomedi Public Schools offers a comprehensive benefits program designed to support our employees. Our benefits include medical, dental, and vision insurance, as well as life insurance, supplemental life insurance, dependent life insurance, and long-term disability coverage. We also offer voluntary plans such as accident, critical illness, hospital indemnity, and short-term disability insurance, along with flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans. These benefits reflect our commitment to supporting your health and well-being.
Mahtomedi Public Schools will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.
Salary : $26