What are the responsibilities and job description for the Personal Assistant position at Mahler Private Staffing?
Hybrid Personal Assistant, SoHo, NYC
A respectful and down-to-earth private family is based in SoHo and seeking a highly capable Personal Assistant to support the principal and help keep the household, calendar, travel, and personal priorities running smoothly.
The ideal candidate must live in NYC and within an easy commute of the residence, with the flexibility to pop over quickly when needed.
This is a hands-on role for someone hardworking, organized, anticipatory, and willing to jump in wherever needed while working closely with the principals, the Family Office team, the principal’s EA, household staff, and vendors.
The client has many tenured employees on their team.
Responsibilities
- Manage a busy personal calendar using Google Cal and MS Outlook, including appointments, travel, birthdays, events, and shifting priorities
- Coordinate private and charter travel and manage all related details
- Travel with the principal or ahead as needed to prepare residences and ensure home readiness
- Communicate effectively with all stakeholders
- Help ensure the main residence is well run; handle vendors, linens, provisions, errands, gifting, grocery shopping, dry cleaning, and household projects
- Help with seasonal decorating and event preparation
- Willingly work on other tasks as requested
- Work comfortably in a home with cats
Qualifications
- Prior experience as a PA, an EPA, in a similar private service role, or related field
- Must live in NYC and within an easy commute of the SoHo residence
- Strong calendar management skills and proficiency with Google and MS Suites
- Extremely proactive, organized, communicative and detail-minded
- Demonstrates a sense of urgency
- Experience booking private or charter travel is highly valued
- Low-ego and open to suggestions
- Very discreet and respectful of the family’s privacy and boundaries
- Hands-on, service-minded, and willing to handle both administrative and practical household needs
- Must be willing to run errands on foot, by train, by taxi/Uber, etc.
- Valid passport required and willingness to travel as needed
Schedule
- Generally, Monday to Friday, 9:00 am to 5:00 pm
- Hybrid role with regular onsite support in SoHo
- Must have a 24/7 support mindset and be willing to take occasional after-hours or weekend calls
Compensation & Benefits
- Salary starting at $140,000 - $175,000 depending on experience
- Benefits include discretionary bonus, medical/dental/vision, PTO, paid holidays, and 401(k) with match
Please apply at www.mahlermatch.com. Qualified applicants will be contacted.
Our Story:
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
Salary : $140,000 - $175,000