What are the responsibilities and job description for the Executive Administrative Assistant position at Mahaska County YMCA?
The Mahaska County YMCA is seeking a part-time, highly organized, proactive professional to serve as a trusted administrative partner to the President & CEO and senior leadership team. This role is built for someone who creates order, anticipates needs and keeps important work moving.
KEY RESPONSIBILITIES
Manage the CEO's calendar, scheduling, meeting preparation, travel and executive logistics.
Support Board and committee work, including agendas, packets, meeting logistics, minutes and governance records.
Draft, format and proofread correspondence, presentations, reports and other executive communications.
Track decisions, deadlines, commitments and action items; follow up to help ensure work is completed.
Coordinate senior leadership meetings and support priority cross-departmental projects as directed by the CEO.
Maintain organized electronic files, records, contact lists and key organizational documents.
Serve as a professional point of contact with Board members, staff, community partners and other stakeholders.
Identify practical ways to improve administrative systems, organization and follow-through.
WHAT WE ARE LOOKING FOR
Exceptional organization, writing, proofreading, judgment and attention to detail.
A self-starter who can anticipate needs, work independently and manage changing priorities.
High discretion and professionalism when handling confidential information.
Previous executive, administrative, office management or project coordination experience preferred; Board or nonprofit experience is a plus.
Strong Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint and Teams.
High school diploma or equivalent required; relevant education and experience are welcomed.
HOW TO EXPRESS INTEREST
We are beginning with a simple expression-of-interest process rather than a full YMCA application.
Please email Rima M. Zabian, President & CEO at rima.zabian@mahaskaymca.org with:
Your resume
A brief Letter of Interest (one page or less)
Your required hourly compensation range
Email Subject line: Executive Administrative Assistant - Letter of Interest. Candidates selected to continue will be invited to complete the formal YMCA employment application and interview process.
Benefits:
Gym Membership, Employee Discounts, Job Training