Administrative Assistant (Financial / Audit Support)

Overview:

We are seeking a detail-oriented Administrative Assistant to provide critical support in managing cost reports, organizing documentation, and assisting the rate setting and audit teams. The ideal candidate will have a strong background in administrative work within a financial, auditing, or reporting environment, with excellent organizational and communication skills.

Key Responsibilities:

Document Management:

• Create and maintain both hard copy and digital folders for cost reports, including financial documents, licenses, personnel data, and related correspondence.
• Ensure digital files are accurately stored and organized in designated servers or systems.

Cost Report Coordination:

• Act as the first point of contact for submitted cost reports.
• Review and verify all supporting documentation including licenses, financials, and cost reports.
• Upload and maintain accurate attachments within internal systems.
• Check rate adjustments and confirm if a report should be budgeted.
• Validate cost tiers and financial alignment with guidance from supervisors.

Contact Information Management:

• Verify and update provider primary contact details (name, email, address, and phone number) to ensure accurate communication and mailing of rate letters.

System Maintenance & Data Cleanup:

• Identify and delete incomplete or inactive (“purgatory”) cost reports to maintain database accuracy.
• Assist with copying or rolling over prior year budgeted reports to current year versions as directed.

Research & Audit Support:

• Conduct research to assist auditors, including grant verification, RMS roster analysis, and time study updates.
• Support auditors by reviewing job descriptions, researching rates, and preparing Excel-based analyses.
• Track provider communications and responses within internal systems.

Profit Margin Updates:

• Maintain and update profit margin data for private or profit vendors annually using existing templates.

Q&A and Compliance Checklist:

• Perform quality assurance checks on cost reports before review by auditors or management.
• Verify compliance items including tax rates, caseload ratios, salary tiers, and revenue consistency.
• Ensure cost categories such as equipment and leased assets have proper documentation and descriptions.

Required Skills & Qualifications:

• High School Diploma or equivalent (Associate degree preferred).
• Minimum 1 year of administrative experience in a financial, auditing, or accounting environment.
• Proficient in Microsoft Excel for data entry, analysis, and report tracking.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and maintain accuracy under tight deadlines.

Preferred Skills:

• Experience researching grants, financial data, and rate-related information.
• Familiarity with cost reporting and rate setting methods.
• Experience with systems such as iRate or KidTraks (or similar database tools).

Why Join Us:

• Gain hands-on experience supporting a high-impact financial and audit environment.
• Work in a collaborative team dedicated to accuracy and efficiency.
• Opportunity to develop advanced administrative and analytical skills in a professional setting.

Job Types: Contract, Temp-to-hire

Pay: $17.45 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Work Location: In person

Salary : $17