What are the responsibilities and job description for the Project Coordinator position at Magnolia State Construction, LLC?
Now Hiring: Project Coordinator
We are a commercial construction company with an in-house trucking and roll-off container division, seeking a highly organized and detail-oriented Project Coordinator to support our operations and project workflow.
This position plays a critical role in keeping projects running smoothly by managing documentation, coordinating bid processes, and supporting financial and administrative tasks. This is not an estimating role—it is focused on organization, tracking, and execution.
Key Responsibilities:
- Review project plans and specifications; organize and break them down using Adobe
- Create and manage project folders and documentation within Microsoft Teams
- Track project timelines, bid dates, and submission requirements
- Prepare and assemble bid day paperwork for submission
- Send bid requests to subcontractors and track incoming bids
- Maintain organized records of subcontractor communications and submissions
- Manage submittals and prepare documents for engineer approval
- Handle payroll (experience with certified payroll is a plus)
- Manage accounts receivable and payable
- Perform bookkeeping tasks and maintain accurate financial records
- Track daily driver tickets (dump trucks & roll-offs) for invoicing
- Prepare daily, weekly, and monthly invoices
- Process vendor and subcontractor payments
- Maintain organized tracking of projects, tickets, and billing
Qualifications:
- Strong organizational and multitasking skills
- Experience in construction administration or similar role preferred
- Proficiency in Microsoft Excel and Microsoft Teams
- Familiarity with Adobe for document handling
- Knowledge of bookkeeping, AR/AP, and payroll processes
- Ability to manage multiple projects and deadlines simultaneously
- Strong attention to detail and communication skills
Preferred (but not required):
- Experience with certified payroll
- Background in commercial construction workflows
If you thrive in a fast-paced environment and enjoy keeping projects and paperwork running efficiently, we’d love to hear from you.
📩 Apply or message us directly to learn more.