Front Desk Receptionist

Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and callers, and support various administrative functions to ensure smooth office flow. Your positive attitude, organizational skills, and ability to handle multiple tasks with professionalism will help create a warm and efficient environment for staff, clients, and guests alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Responsibilities

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently
• Handle incoming correspondence, including emails, mail, and packages with accuracy and timeliness
• Maintain appointment calendars, schedule meetings, and coordinate conference room bookings using digital tools such as Google Workspace or Microsoft Office
• Perform data entry, filing, and document proofreading to support administrative operations
• Support office management tasks such as supply inventory checks, basic bookkeeping using QuickBooks or similar software, and maintaining organized records
• Provide exceptional customer service by addressing inquiries politely and resolving issues promptly

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with office management tasks including calendar management, filing systems, and data entry
• Excellent phone etiquette with the ability to operate multi-line phone systems confidently
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous clerical or administrative experience in a professional setting is preferred
• Knowledge of medical or dental receptionist duties is a plus but not required
• Strong organizational skills with keen attention to detail and time management capabilities
• Ability to handle multiple priorities efficiently while maintaining a positive attitude
• Personal assistant experience or familiarity with bookkeeping tasks such as invoicing or basic bookkeeping using QuickBooks is advantageous

This role is essential in creating a professional atmosphere that promotes productivity and positive interactions. If you thrive in a fast-paced environment where your organizational skills can shine and your friendly demeanor makes a difference every day—this opportunity is perfect for you!

Pay: $12.00 - $18.00 per hour

Benefits:

• Employee discount

Work Location: In person

Salary : $12 - $18