What are the responsibilities and job description for the Office Assistant position at Magnolia Gardens PCH, Inc?
Job Description
Please apply ONLY if you have the following qualifications:
- Proficiency in MS Office
The position is Part-Time from Monday to Friday. HOURS - 9 AM - 3 PM (Not including 30 minute lunch)
Duties:
Job Description:
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a proactive attitude. This position requires proficiency in office operations and the ability to maintain both manual and electronic filing systems.
Key Responsibilities:
- Monitor, input, and generate reports using the Therap system.
- Operate office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
- Answer and direct telephone calls, take messages, and provide information as needed.
- Maintain and update filing, inventory, mailing, and database systems, both manually and electronically.
- Organize and maintain both hard copy and digital filing systems.
- Update the Community Calendar and staff schedules on a monthly basis.
- Communicate with customers, employees, and other stakeholders to answer questions, disseminate or explain information, process orders, and address complaints.
- Compile, copy, sort, and file records related to office activities, business transactions, and other operations.
- Manage calendars, schedule appointments, and ensure all arrangements are completed efficiently.
- Review files, records, and other documents to retrieve information for requests and inquiries.
- Prepare meeting agendas, attend meetings, and record and transcribe minutes.
- Troubleshoot issues with office equipment, including computer hardware and software.
Qualifications:
- Strong organizational and multitasking skills.
- Proficiency in computer systems and office software.
- Excellent written and verbal communication abilities.
- Detail-oriented and able to maintain confidentiality.
- Experience with the Therap system is a plus but not required.
Please e-mail your resume. You may call (404) 299-2661 for more information.