What are the responsibilities and job description for the Administrative Assistant/Secretary I position at Magnit?
Title: Administrative Assistant/Secretary I
Location: Saginaw, MI 48603 -- ONSITE
Duration: 07 Months CONTRACT role
Pay Rate: $19.00 - $23.00/hour on W2.
Job description:
Job Title: Scheduling Coordinator Assistant
Position Details:
- Onsite at Horizons Conference Center: 6200 State St, Saginaw, MI 48603. Once plant is finished, position will move to Hemlock.
- Candidates must be local.
- Interview process: Phone screen, then onsite interview. Some candidates may go straight to onsite interview.
- Work Schedule/Hours: Must be able to work a 2-3-2-day shift schedule (works alternating weekends).
- Manager will ensure 40 hours a week are worked, so flexibility for working over 8 hours a day may be required.
Required skills:
- Demonstrated proficiency in Excel! This is the main requirement. In addition, candidates must be very organized, detailed and structured. This role is very mechanical in nature and needs someone who is methodical and efficient.
- Purpose of the Position: We are seeking a reliable and detail-oriented Scheduling Assistant to support the Operations team. This role will assist with administrative tasks related to scheduling and ensure smooth day-to-day operations.
Key Responsibilities:
- Assist with processing employee time-off requests and ensure proper documentation.
- Input schedule updates into the system as directed by the Scheduling Coordinator.
- Maintain accurate records of employee hours, absences, and schedule changes.
- Help prepare and distribute schedules to employees, ensuring timely communication.
- Post available overtime opportunities as directed and track responses from employees.
- Monitor and update scheduling boards or digital tools as needed.
- Provide administrative support during the resolution of scheduling conflicts.
- Assist with generating basic reports and summaries for the Scheduling Coordinator.
- Communicate changes in schedules to team members under the direction of the Scheduling Coordinator.
Qualifications:
- Must be at least 18 years of age and possess a high school diploma or GED.
- Proficiency in Microsoft Excel and the ability to perform basic functions such as data entry and formatting.
- Ability to work alternating weekends as part of a 2-3-2-day shift schedule.
- Strong communication and organizational skills.
- Ability to manage tasks efficiently and meet deadlines.
- Detail-oriented with a focus on accuracy.
- Experience in administrative or clerical roles preferred but not required.
Pay Rate & Benefits:
- This is the pay range that Magnit reasonably expects to pay someone for this position is $19.00/hour - $23.00/hour.
- Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).
QUALIFICATION/ LICENSURE :
- Work Authorization : Green Card, US Citizen, Other valid work visa
- Preferred years of experience : 2 Years
- Travel Required : No travel required
- Shift timings: Work Schedule/Hours: Must be able to work a 2-3-2-day shift schedule (works alternating weekends)
Salary : $19 - $23
