Administrative Assistant

Job Summary

We are seeking a highly organized and detail-oriented professional to provide comprehensive administrative support to a department or individual. This role is integral to the smooth day-to-day operations of the organization, requiring a proactive individual who can manage a wide variety of tasks simultaneously while maintaining a high level of accuracy and professionalism. The ideal candidate thrives in a fast-paced environment, communicates effectively across all levels, and demonstrates the ability to work both independently and collaboratively to meet organizational goals.

Responsibilities

• Perform word processing, filing, faxing, and general clerical duties to support departmental operations

• Answer and direct incoming phone calls and greet and direct visitors in a professional manner

• Manage scheduling and calendar coordination for individuals or teams

• Coordinate meetings, conferences, and related logistics including room reservations and materials preparation

• Maintain financial records and assist with basic bookkeeping tasks

• Obtain and manage office supplies inventory to ensure adequate stock levels

• Sort and distribute incoming and outgoing mail and correspondence

• Compile, assemble, and organize information for reports and presentations

• Create and modify reports using appropriate software tools

• Compose and proofread basic business correspondence and communications

• Assist with special projects as assigned, meeting established deadlines

• Handle routine situations and tasks with minimal supervision and direction

Skills

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• Excellent verbal and written communication skills, including phone, email, and in-person interactions

• Ability to work independently and exercise sound judgment in routine situations

• Demonstrated ability to perform effectively under deadline pressure

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

• High attention to detail and commitment to accuracy in all work products

• Professional demeanor and strong interpersonal skills

• Ability to handle confidential information with discretion

Experience

• Prior experience in an administrative support or office environment preferred

• Demonstrated experience using Microsoft Office applications in a professional setting

• Experience coordinating meetings, managing schedules, and handling multi-line phone systems is a plus

The closing date for applications for this job posting is 10/1/2026.

Should you require any accommodations in responding to this job posting or at any stage during the application process, kindly e-mail : xcelenergyprogramoffice@magnitglobal.com