Coordinator, Deal Operations

Coordinator, Deal Operations

Overview

As a key member of the Deal Operations Team, the Coordinator, Deal Operations supports our client's contract execution, data management, deal implementation, and partner onboarding processes. This individual follows established processes to manage changes throughout the contract lifecycle, maintain strong working relationships with internal and external partners, and ensure the completeness and accuracy of out client's contract data.

The Coordinator will work within their team on specific workflows while collaborating cross-functionally as needed. The ideal candidate is an avid consumer of media with an interest in books and entertainment, a self-starter with strong analytical skills, and someone who thrives in a high-energy, entrepreneurial environment.

Key Responsibilities

Rights & Contract Management

• Partner closely with Legal, Content Acquisition & Development, and Content Operations teams to facilitate contract execution and support deal implementation.
• Identify downstream impacts of new contracts and contract amendments at the deal, title, and payment levels across relevant systems and teams, following established processes and escalation paths.
• Enter contract terms into the client's contract database and maintain internal tracking tools.
• Ensure adherence to existing processes while identifying opportunities for operational improvements.

Payment Operations

• Collaborate with Finance to onboard new partners into client's financial and tax systems.
• Process requests for upfront and milestone payments and maintain related tracking documentation.
• Assist with monthly and quarterly reviews to ensure contract and payment changes are implemented accurately and consistently.

Operational & Administrative Support

• Conduct ad hoc research and analysis.
• Respond to inquiries and troubleshoot operational issues through support tickets.
• Provide general operational support to the Deal, Production & Localization Operations team.
• Participate in data cleanup initiatives as needed.
• Generate reports to support departmental operational activities and decision-making.

Qualifications

Required Qualifications

• Bachelor's degree (B.A.) or equivalent experience preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Excellent verbal and written communication skills with the ability to collaborate across diverse stakeholder groups.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong problem-solving skills with the ability to manage straightforward projects and operational challenges.
• Ability to work collaboratively with peers and cross-functional teams.

Preferred Qualifications

• Experience in entertainment, digital media, publishing, or a related field.
• Experience with contracts, intellectual property (IP), and/or licensing.
• Working knowledge of database concepts and best practices.
• Experience writing or using SQL queries.