What are the responsibilities and job description for the Administrative Assistant - Office and Caregiver Services position at Magnificare LLC?
Administrative Assistant – Office & Caregiver Services
Magnificare Home Care | Full-Time
Position Summary
Magnificare Home Care is seeking a professional, organized, dependable, and personable Administrative Assistant to support our daily office operations and caregiver team.
This position plays an important role in keeping our office running smoothly, supporting caregiver recruitment and onboarding, maintaining employee records and compliance, and serving as a primary point of contact for our caregivers.
Key Responsibilities
- Answer phones and provide a warm, professional experience for callers and visitors
- Maintain an organized, professional, and welcoming office
- Support caregiver recruitment, interviewing, hiring, and onboarding
- Maintain accurate caregiver and employee files
- Track caregiver credentials, documentation, and compliance requirements
- Serve as a primary point of contact for caregivers
- Coordinate with HR and payroll regarding new hires and employee updates
- Assist with caregiver communication and employee appreciation initiatives
- Maintain office and marketing supplies and place orders as needed
- Perform data entry and maintain information in home care management software
- Assist with general administrative and operational needs as assigned
Qualifications
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Professional, friendly, and service-oriented
- Dependable with strong follow-through
- Able to prioritize and manage multiple responsibilities
- Comfortable with technology, software systems, and online platforms
- Able to maintain confidentiality of employee, client, and HR information
- Basic understanding of hiring, HR compliance, and HIPAA
- Previous experience in home care, home health, healthcare administration, HR, recruiting, or office administration preferred but not required.
Experience with AxisCare, WellSky, or similar home care software is a plus.
Compensation & Benefits
- 401(k)
- Paid Sick Time
- Holiday pay
- Training and professional development
- CLEAR PATHWAY for career growth
- Supportive, family-oriented work environment
Schedule
Monday–Friday | 8:00 a.m.–5:00 p.m.
Why Magnificare?
Magnificare Home Care is a family-owned, faith-based, gerontologist-led, and compassion-driven home care organization.
We believe exceptional care starts with exceptional people. Our culture combines science, faith, compassion, and a genuine commitment to serving older adults, families, and the caregivers who support them.
If you are looking for more than just an office job—and want an opportunity to grow, serve others, and make a meaningful difference—we would love to meet you.
1400 N. Harbor Blvd. Suite 110
Fullerton, CA 92835
(949) 438-8881
magnificare.net
To apply, email your resume to: info@magnificare.net