Accounts Receivable Specialist

POSITION SUMMARY: 

Under the management of the Corporate Controller and Assistant Corporate Controller, this position is responsible for the processing of invoices, recording of lockbox transactions daily for all North America business units and collection of receivables for the Rochester business unit (“BU”). Primary contact for corporate and operations personnel for all accounts receivable-related matters. The individual in this position plays a critical role in maintaining the Company's systems of internal control over cash and revenue reporting. In addition, the position entails receivables related account reconciliations and intercompany journal allocations.

Key Responsibilities include: 

• Post daily invoicing
• Retrieve daily receipts via online bank reports and post cash receipts for all North America BUs
• Prepare credit memos whenever needed (returns, valid short-pays, etc) for Rochester BU 
• Process credit card payments for NA divisions (including Ecommerce)
• Lead Collection efforts & audits by researching / pulling accounting transactions / documentation and contacting customers regarding their account
• Month end reconciliation of AR subledgers to General Ledger
• Month end calculation of bad debt reserves for various BUs and related reconciliations
• Reconciliation of various bank accounts

• Special projects and reporting as needed
• Provide documents as requested for various audits (internal, external, SOX).

EXPERIENCE/QUALIFICATIONS:

• Experience working with windows-based ERP systems, preferably in the manufacturing environment.
  • Infor Syteline preferred, current version 10.0
• Proficient in MS Excel, including use of formulas and pivot tables
• Comfortable in a paperless environment; maintain multiple organized file folders
• Independent-minded, high-functioning individual with ability to self-train and troubleshoot
• Manage multiple tasks daily; high volume, multisite, fast paced environment
• Detail oriented, with exceptional organizational, communication, and interpersonal skills
  • large quantity of emails including remittance advices, internal and external notices/requests via multiple inboxes
• Proactive approach to business and problem resolution with continuous improvement and process efficiency always in mind
• A team player with the ability to interact and effectively communicate with varied departments
• Familiar with GAAP and SOX standards of financial reporting and internal controls

EDUCATION REQUIREMENTS:

• AAS in Accounting accompanied by minimum 5 years of recent related experience OR
• BS in Accounting, Business Administration or Finance with minimum 2 year of recent related experience