What are the responsibilities and job description for the Office Administration Manager position at Magellan Financial & Insurance Services, Inc.?
Administration & Office Coordinator
Onsite | My Guardian Estate
At My Guardian Estate, we help families protect what matters most—ensuring their futures are secure and their legacies are honored. As we continue to grow, we’re looking for an exceptional Administration & Office Coordinator to join our team and be a core part of the client experience.
This role is perfect for someone who loves people, thrives in a fast-paced environment, and finds joy in bringing order, warmth, and excellence to every interaction.
About the Role
As the first friendly face clients see—and the steady operational support behind the scenes—you’ll play a central role in creating the unforgettable experience our firm is known for. You’ll keep the office running smoothly, support the advisory team, and ensure every client feels valued from the moment they walk through the door.
Compensation: $45,000 - $48,000 Base Salary Bonuses
What You’ll Do
- Welcome clients with genuine warmth and ensure they feel taken care of
- Manage calendars, schedule and confirm appointments, and support daily office flow
- Serve as a communication hub—phone, email, and in-person
- Assist advisors and leadership with meeting preparation and follow-up
- Support live events and workshops, including coordination and attendee communication
- Maintain a clean, professional, and inviting office environment
- Keep small but important details running seamlessly behind the scenes
What We’re Looking For
- 2 years of administrative, coordination, or leadership experience — or a relevant college degree
- Strong interpersonal and communication skills—professional, friendly, and clear
- Highly organized, detail-oriented, and proactive
- Tech-comfortable: email, calendars, MS Office, and similar tools
- Experience using Canva is a plus
- Prior client-facing experience is strongly preferred
- Background in financial or retirement planning is helpful but not required
- Coachable, dependable, motivated, and eager to grow with a long-term opportunity
Why You’ll Love Working Here
- Meaningful work helping families protect and manage their estates
- A supportive, mission-driven team that genuinely cares
- No cold calling or prospecting—our marketing team handles that
- Real opportunities for personal and professional growth
- A respected brand, strong leadership, and a company that’s truly on the rise
Ready to Join a Purpose-Driven Team?
If you’re someone who brings structure to chaos, thrives in a people-centered environment, and wants to be part of a company that’s growing with intention—we’d love to meet you.
Apply today and start the next chapter of your career with My Guardian Estate.
Salary : $45,000 - $48,000
