What are the responsibilities and job description for the Administrative Assistant position at MAFÈ Resources?
Job Overview
As an Administrative Assistant, you will be the backbone of our operations, ensuring that everything runs smoothly and efficiently. Your role will encompass a variety of tasks that support both the administrative team and our clients. You'll be the friendly face at the front desk, manage multi-line phone systems, and provide exceptional customer service. If you thrive in a dynamic environment and enjoy multitasking, this is the perfect opportunity for you
What you'll do
- Greet visitors warmly and manage front desk operations with professionalism
- Handle incoming calls through multi-line phone systems, demonstrating excellent phone etiquette
- Maintain organized filing systems and perform data entry with accuracy
- Assist with calendar management to schedule appointments and meetings efficiently
- Provide clerical support including proofreading documents and managing correspondence
- Utilize QuickBooks for sales and purchase orders
- Support office management by maintaining supplies and equipment, ensuring a productive workspace
- Deliver outstanding customer support by addressing inquiries and resolving issues promptly
Basic qualifications
- Strong organizational skills with a keen attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- QuickBooks a must
- Sales and purchase orders into QuickBooks
- Communicate with carriers
- Dealing with sales reps around the country
- Speaking with warehouses and vendors
- Coordinating logistics
- Need to speak clearly and professionally as they deal with the federal government (for their prison accounts)
- Excellent typing skills with a focus on accuracy
Preferred qualifications
- Bilingual proficiency to enhance communication with diverse clientele
- Previous experience as a dental or medical receptionist is a plus
- Familiarity with office management practices and administrative procedures
- Background in customer service or personal assistant roles
Why you'll love it here
We are dedicated to fostering an environment where our employees can thrive both personally and professionally. Our commitment to your well-being is reflected in our supportive culture and comprehensive benefits.
Our benefits include:
- Opportunities for professional development and growth
- A collaborative work environment that values your contributions
- Resources for maintaining your physical and mental well-being
Join us in making a difference Your role as an Administrative Assistant is vital to our success, and we can't wait to see how your skills will enhance our team.
Job Type: Full-time
Pay: $23.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $48,000 - $96,000