What are the responsibilities and job description for the Project Document Controller - Elizabeth Upgrade Project position at Maersk Agency USA, Inc.?
Project Document Controller - Port Elizabeth, NJ
About APM Terminals
A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customer's supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 100,000 people.
As part of A.P. Moller-Maersk, APM Terminals has been lifting standards for developing and operating advanced ports and container terminals for over half a century (as an independent division since January 2001). Now, with 60 strategically located ports and container terminals around the globe and several more in development APM Terminals is lifting the standard of efficiency, responsibility, connectivity, proactivity in our industry.
The Project of the Port of Elizabeth
APM Terminals and the Port of New York and New Jersey recently reached an agreement on the lease extension for APM Terminals Elizabeth through 2062. This extension paves the way for major infrastructure investments which will enhance capacity and transport velocity, create jobs and strengthen the economy.
APM Terminals will invest significantly in Port Elizabeth over the coming years to decarbonize its operations and enhance cargo-handling capacity at its 345-acre terminal. APM Terminals has also committed to the replacement and maintenance of all wharf and berth structures. This investment supports the Port Authority's Port Master Plan 2050, which anticipates cargo volumes doubling or tripling by mid-century.
Looking to the future, APM Terminals Elizabeth envisions a larger, more efficient container terminal. Planned upgrades include the optimization of the terminal layout, electrification of container handling equipment, and future-proofing container berths. In light of this development, APM Terminals Elizabeth is expecting to receive the sub-award of a Clean Ports Program Grant to partially fund these developments. This sub-award needs to be actively managed and sustained for compliance and project success.
What We offer :
At APMT Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to continuous improvement is driven by LEAN principles, ensuring that every team member has the opportunity to develop their skills and advance their careers. Join us to be part of an innovative environment where your growth is our priority, and experience the numerous advantages of being a valued member of our team.
Role Overview:
The objective of this role is to assist the Project Controls Manager and project team to deliver the project by providing project document management & control services. This includes all documentation types and formats related to the project delivery.
Key Accountabilities and Responsibilities:
Document Control & Management:
Lead with the Project Controls Dept the preparation of a project specific Document Management Plan following the APMT Standard Guidance documents.
Copy, scan and file documents in physical (when required) and electronic document management system (EDMS, i.e. PMWeb, ACONEX etc);
Be a PMWeb & ACONEX superuser & document control owner;
Check documentation and correspondence ready for issue for accuracy in the process and numbering and edit document, when/if required;
Review and update relavant documents related to the as required (e.g. document control management plan and workflows)
Create project specific templates for use where beneficial;
Retrieve files as requested by team
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreements and contracts
Prepare ad-hoc reports on projects as needed
Implement and maintain document control procedures in accordance with project requirements.
Review documents for accuracy, completeness, and compliance with naming conventions and version control.
Maintain up-to-date records & generate regular reports on document status, outstanding reviews, and overdue submissions
Coordinate with project managers, engineers, consultants, and subcontractors to ensure timely submission and approval of documents.
Act as the point of contact for document control queries and provide training/support to project team members on EDMS platforms.
Assist in the setup of project folders, templates, and metadata fields to align with project requirements.
Contractual Correspondence
Prepare ad-hoc or regular reports on project documentation workflow status as needed in a clear and presentable format.
SharePoint
Manage and maintain user access control to multi-user platforms
Maintain folder structure and integrity within SharePoint site, supporting project team's understanding of the correct location for document type.
Support on the translation of key project deliverables. Liaise closely with the project team to organise and coordinate. Translations may be undertaken internally by the team, Team Assistant or by external translation services.
Prepare records such as agenda, notices, minutes and resolutions of meetings.
Business & Office Administration
Provide administrative assistance when required to the project's senior managers, coordinate meetings, facilities, minutes. Visitors' coordination and front-of-house, correspondence, travel, visas, and other types of activities.
Critical Qualifications/Skills/Experience:
Experience:
Minimum of 7 years of document control / management or similar work experience.
Experience of working on a large-scale infrastructure /civil and construction project under FIDIC contract is preferable.
Systems Knowledge:
Microsoft Office suite, Office 365, including MS Teams & SharePoint
Knowledge of EDMS and project management systems, knowledge of PMWeb & ACONEX being a plus
Various software platforms relevant to the role for example: enterprise resource planning (ERP, e.g. IFS, Work Day), expenses or travel planning, video and tele conferencing, etc.
Familiarity with BIM (Building Information Modelling) and integration of document control with design platforms is a plus.
Skills:
Self-driven & motivated individual
Team player and collaborator.
Strong communication skills - verbally, electronically (via virtual platforms, presentations and emails) and written.
Excellent language skills in English, both written and verbally.
High attention to detail.
High level of planning and organizational skills.
Trustworthy, able to handle personal and company information with integrity, confidentiality and discretion.
Education
University degree preferred, must have high school diploma or equivalent
Job Type:
Full Time
Salary:
$65,500.00 - 70,400.00
Benefits:
Full time employees are eligible for Health Insurance, Paid Time Off, and 401k Match.
The above stated pay range is the anticipated starting salary range for this position. The Company may adjust this range in light of prevailing market conditions and other factors such as location.The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.
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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.
Salary : $65,500 - $70,400
