What are the responsibilities and job description for the Combined Office and Personal Assistant position at Mae Therapeutics?
Job Summary
Medical professional seeking an addition to the team in both administrative and personal tasks. This role requires a versatile individual who can manage office operations while also providing personal assistance to ensure smooth day-to-day activities. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen attention to detail. General knowledge about mental health and insurance is desirable.
This role will start out with minimal hours that can be scheduled on a flexible basis with the possibility to grow into more hours as the business grows.
Duties
- Provide executive administrative support, including managing communication, scheduling clients, and coordinating travel arrangements.
- Handle event planning and project coordination for various initiatives.
- Perform bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Manage office operations, including filing, data entry, and maintaining organized records.
- Assist with customer service inquiries and maintain professionalism in phone etiquette.
- Maintain confidentiality while handling sensitive information and documents using tools like DocuSign.
Experience
- Proven administrative experience with a focus on clerical duties.
- Previous personal assistant experience is highly desirable.
- Strong typing skills with proficiency in data entry and document preparation.
- Familiarity with project coordination and office management best practices.
- Excellent organizational skills
- Proficient in computer literacy with experience using Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools. If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as a Combined Office and Personal Assistant, we encourage you to apply for this exciting opportunity.
There is a background check required because you may be around children and vulnerable populations but a criminal record does not necessarily preclude you from the position.
Job Type: Part-time
Pay: $15.00 - $25.00 per hour
Expected hours: 5 – 15 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $15 - $25