What are the responsibilities and job description for the Production Administrative Assistant position at Madison Smith Machine & Tool?
Production Administrative Assistant
Location: Glasgow, KY
About Us
Madison Smith Machine & Tool, located in the heart of Kentucky, offers precision machining, metal fabrication, and industrial maintenance services. We pride ourselves on delivering quality and innovation to our customers. As we continue to grow, we are seeking a proactive and detail-oriented professional to join our team and support our production operations.
Key Responsibilities
- Manage job setup and closure in Sage 100 production software
- Document and schedule customer commitments to ensure timely delivery.
- Assist with job costing and update change orders for T&M projects.
- Support billing processes, including account and project setup, invoicing, and payment follow-up.
- Coordinate and follow through on material purchases to meet production timelines.
- Maintain project documentation in compliance with QMS standards.
- Oversee labor entry approvals and other timekeeping responsibilities for Kentucky and Louisiana teams.
- Provide project labor hour data for project managers to ensure accurate job costing and budgeting.
- Perform general office duties, including answering phones, greeting visitors, and ordering supplies.
- Provide administrative support for safety compliance and related tasks.
- Complete additional duties as assigned by management.
Qualifications
- Previous administrative experience in a manufacturing environment.
- ·Strong organizational and communication skills.
- Professionalism is a must.
- Ability to manage confidential information with integrity.
- Proficiency in Microsoft Excel; experience with Sage 100 and ADP Workforce Now preferred.
- Knowledge of QMS administration is a plus.
- Ability to multitask and meet deadlines in a fast-paced environment.
Join Our Team
If you are organized, detail-oriented, and eager to contribute to a dynamic team, we’d love to hear from you!
Pay: $18.00 - $22.00 per hour
Work Location: In person
Salary : $18 - $22