What are the responsibilities and job description for the Administrative Assistant position at Madison Planning Group, Inc.?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various office software. This role is vital in supporting daily operations, ensuring smooth workflow, and providing exceptional customer service. Candidates with experience in clerical tasks, data entry, and calendar management will thrive in this position.
Responsibilities
- Greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize Microsoft Office Suite, firm's client database for document creation, email correspondence, and scheduling
- Coordinate calendar management and appointment scheduling for CEO.
- Provide customer support via phone, email, or in-person inquiries, demonstrating excellent phone etiquette and customer service skills
- Support office management activities such as organizing files, managing supplies, and maintaining office equipment
- Handle clerical tasks including preparing appointment reports, coordinating educational seminars, and supporting administrative projects as needed
Requirements
- Proven experience in an small office environment with strong organizational skills and attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook) and data entry tools
- Excellent communication skills with professional phone etiquette
- Strong organizational skills with the ability to manage multiple tasks efficiently under time constraints
- Previous clerical or administrative experience is highly desirable
- Ability to provide exceptional customer service
- Familiarity with office management procedures and personal assistant duties is advantageous
- Demonstrated computer literacy including typing speed and accuracy; proofreading skills are beneficial
Job Type: Full-time
Base Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
Work Location: In person
Salary : $50,000 - $60,000