What are the responsibilities and job description for the 25-26 - Doyle - Mental Health & Well-Being Programs Coordinator - 1.0 FTE position at Madison Metropolitan School District?
Health Services
Doyle Administration Building
Compensation: 82,118.40 Annual Salary
Employment Type: Exempt
MMSD is seeking highly motivated and energetic applicants for openings for the 2025-2026 school year. Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.
In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.
Our strategy is captured in our strategic framework , and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.
Environmental Adaptability
Under the general supervision of the Director of Mental Health and Well-Being, the primary purpose of this position is to support schools’ access to mental health partnerships and programs that improve student well-being. This position will support the development and implementation of new and existing partnerships in the mental health and wellness arena. By working with schools and community partners to identify needs, develop and strengthen systems to improve these partnerships and programs, navigate district partnership requirements, and offer ongoing support for implementation and sustainability, this position will increase student access to high-quality, culturally relevant mental health services.
This role also involves close collaboration with colleagues in the Department of Student & Staff Support to advance the department-wide focus on supporting school-based student services teams, developing district-wide best practices for delivering evidence-based tiered supports, and aligning all work to MMSD’s foundational practices of equity, inclusion, cultural and linguistic responsiveness, and student-centered decision-making. The position contributes to creating a cohesive vision that promotes student well-being, positive school climate, and effective teaming across the district.
The Programs Coordinator's responsibilities will include leading partnerships and programs, collaborating with the Director of Mental Health & Well-Being to oversee elementary-level screening, school mental health programs, and referral pathways, and leading the implementation of these initiatives. Additionally, the Programs Coordinator will work closely with the Director of Mental Health & Well-Being to maintain and improve operations of the Mental Health & Well-Being Team. This position will serve as a backup to the Director and represent the Director and the Mental Health & Well-Being Team at intra- and inter-departmental meetings and in ongoing workstreams, as assigned by the Director and/or the Executive Director of Student & Staff Support.
This position will require a high degree of integrity, sustain a culture of continuous improvement, and be committed to creating and maintaining an inclusive work environment, with a growth mindset, in a multi-faceted operation.
Supervisory Responsibilities: None
Essential Duties And Responsibilities
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.
Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.
Working Conditions
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA , and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.
Doyle Administration Building
Compensation: 82,118.40 Annual Salary
Employment Type: Exempt
MMSD is seeking highly motivated and energetic applicants for openings for the 2025-2026 school year. Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.
In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.
Our strategy is captured in our strategic framework , and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.
Environmental Adaptability
- Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury.
- Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.
- The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of the individual so classified.
Under the general supervision of the Director of Mental Health and Well-Being, the primary purpose of this position is to support schools’ access to mental health partnerships and programs that improve student well-being. This position will support the development and implementation of new and existing partnerships in the mental health and wellness arena. By working with schools and community partners to identify needs, develop and strengthen systems to improve these partnerships and programs, navigate district partnership requirements, and offer ongoing support for implementation and sustainability, this position will increase student access to high-quality, culturally relevant mental health services.
This role also involves close collaboration with colleagues in the Department of Student & Staff Support to advance the department-wide focus on supporting school-based student services teams, developing district-wide best practices for delivering evidence-based tiered supports, and aligning all work to MMSD’s foundational practices of equity, inclusion, cultural and linguistic responsiveness, and student-centered decision-making. The position contributes to creating a cohesive vision that promotes student well-being, positive school climate, and effective teaming across the district.
The Programs Coordinator's responsibilities will include leading partnerships and programs, collaborating with the Director of Mental Health & Well-Being to oversee elementary-level screening, school mental health programs, and referral pathways, and leading the implementation of these initiatives. Additionally, the Programs Coordinator will work closely with the Director of Mental Health & Well-Being to maintain and improve operations of the Mental Health & Well-Being Team. This position will serve as a backup to the Director and represent the Director and the Mental Health & Well-Being Team at intra- and inter-departmental meetings and in ongoing workstreams, as assigned by the Director and/or the Executive Director of Student & Staff Support.
This position will require a high degree of integrity, sustain a culture of continuous improvement, and be committed to creating and maintaining an inclusive work environment, with a growth mindset, in a multi-faceted operation.
Supervisory Responsibilities: None
Essential Duties And Responsibilities
- Mental Health & Well-Being Partnerships with Community Agencies (30%)
- Work with schools, partners, and central office staff to navigate district and partner agency requirements related to initial and ongoing partnerships (e.g., understanding and developing funding streams, writing Board of Education documents and monitoring their movement through the consent process, maintaining appropriate MOAs and contracts)
- Develop and refine initial and ongoing structures (including documentation of such) that will support program implementation at the school, partner, and district levels
- Support completion of other partnership and school-based mental health services requirements such as passing provider background checks, obtaining parent/guardian consent, etc.
- Team Contribution and Shared Responsibilities (20%)
- Participate in intra- and interdepartmental committees and project work as a member of MMSD’s Mental Health & Well-Being Team, within the Department of Student & Staff Support
- Share operational tasks with team members based on individual strengths and growth areas
- Contribute to the team’s vision to:
- Develop and support a cohesive tiered system of mental health supports that expands schools’ capacity to improve student mental health and well-being so students are available for learning
- Support schools and staff in delivering and implementing high-quality, culturally relevant, evidence-based mental health interventions
- Co-develop, deliver, and evaluate professional development workshops and resources for school-based staff
- Ensure systematic and useful program data collection, analysis, and reporting in collaboration with fellow team members
- Program Leadership, Implementation, and Coordination (20%)
- Provide input and collaboration to strengthen the effectiveness of central office mental health leadership and programs
- Ensure high-quality, consistent implementation of elementary-level mental health screening, referral, and intervention work
- Support the delivery of interventions with fidelity, including creating and refining systems to monitor and document interventions and collaboratively problem-solve implementation and monitoring challenges as needed
- Collaborate with other administrators in the Department of Student & Staff Support to ensure close integration of social-emotional, behavioral, and mental health strategies, practices, and interventions
- Support schools in implementing programming aligned with MMSD service delivery principles: family-based, culturally responsive, trauma-informed, and data-driven
- Grants and Budgeting (10%)
- Provide leadership in the application, acceptance, and implementation of school mental health grants and assist with the development of a sustainable funding plan to support school mental health initiatives
- Collaborate with central office grant staff to identify and co-author appropriate funding proposals for mental health & well-being programming
- Assist the Direct of Mental Health & Well-Being with overseeing the implementation of our mental health grants, achieving deliverables, and related reporting and Board of Education approvals
- Assist Director of Mental Health & Well-Being with maintaining grant budgets and budgeting from additional sources in collaboration with other central office departments
- Participate in fundraising activities, including cultivating relationships with donors and partners, to support and expand school-based health and mental health programs
- Communicate with foundations and philanthropic donors to support and expand program sustainability
- Data, Evaluation, and Reporting (10%)
- Collect, analyze, and report program data to inform continuous program improvement at both district and school levels
- Promote elicitation of student and family voice in needs assessment and program evaluation
- Collaborate with the MMSD Research, Assessment and Improvement (RAI) team to design and implement evaluation plans
- Prepare and present reports to MMSD executive leadership, the Board of Education, and external audiences (e.g., other school districts, community groups) on school-based mental health models and services
- Other Duties (10%)
- Co-facilitate the Mental Health & Well-Being Team with the Director by developing, maintaining, and refining efficient team operations that simultaneously promote effectiveness, individual job satisfaction, and healthy team dynamics
- Lead department cross-functional teams and contribute to the department’s overall initiatives, priorities, and continuous improvement efforts
- Serve as a liaison between school-based Student Services Teams and the Department of Student & Staff Support to help align practices and to move work forward systematically
- Advocate for equitable access to culturally relevant mental and physical health services for all students
- Represent MMSD in local, regional, and state-level collaborations related to school-based health and mental health services
- Perform other related duties as assigned
- Equity and Cultural Competency – Demonstrated commitment to advancing equity, cultural responsiveness, and health equity; skilled in addressing disparities and building accessible, inclusive programs that close opportunity gaps and eliminate inequitable student outcomes
- Collaboration and Relationship-Building – Proven ability to work effectively across systems, fostering cooperative relationships with colleagues, central office leaders, school administrators, student services staff, students, families, and community partners; skilled in conflict resolution, and empowering others while holding multiple perspectives
- Strategic Communication – Demonstrated exceptional written and verbal communication skills, including public speaking, advocacy, and the ability to convey complex information to diverse audiences
- Program and Systems Leadership – Demonstrated expertise in developing and implementing innovative programming models, particularly in school–community partnerships, mental health services for students, and School-Based Health Center models; strong knowledge of community mental health systems and supports
- Analytical and Problem-Solving Skills – Ability to assess information, identify patterns and concerns, define problems, and develop evidence-based solutions
- Organizational Excellence – Ability to manage multiple priorities, deadlines, and reporting requirements in complex, fast-paced environments; able to work independently and perform effectively under fluctuating workloads
- Demonstrated ability to establish relationships at all levels of the organization
- Follow principles and practices that promote and advance anti-racism, diversity, equity, and inclusion
- Skilled in program evaluation, including the use of data to assess impact, guide improvement, and inform strategic decision-making
- Experience in children’s mental health, including direct service as a school-based mental health professional or equivalent clinical role, and leadership in planning, implementing, and sustaining systems change in clinical and/or school settings
- Proven expertise in program design and management, including grant writing, budget oversight, partnership cultivation, and long-term sustainability planning
- Current Wisconsin DPI Pupil Services license — School Social Worker (7050), School Psychologist (7062), School Counselor (7054), or Director of Special Ed/Pupil Services (5080)
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.
Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.
Working Conditions
- Work requires travel to different locations within the district and to off-site meetings.
- Position requires working evenings, nights, and some weekends.
- Certain positions within the District may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process
- School-based positions are required to be in-person unless otherwise directed by the building principal.
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA , and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.
