Payroll Technician

MADISON ELEMENTARY SCHOOL DISTRICT #38

TITLE:

QUALIFICATIONS:

• Require a high school diploma or equivalent.
• Require a minimum of two years experience in customer service or business related positions.
• Require experience in Word, Excel, and payroll software (Visions) and timekeeping software.
• Require experience in payroll processing and employee benefits.
• Require knowledge and understanding of payroll best practices and insurance terminology.
• Possess excellent communication, public relations and interpersonal skills.
• Maintain confidentiality of records and correspondence.
• Work with high volume detailed work with accuracy.
• Relate to students, staff and public in a positive manner.

JOB GOAL:

Under the supervision of the Payroll and Benefits Supervisor, performs a
variety of complex financial clerical activities involved with processing bi-
weekly payroll, supplemental payrolls and benefits. Maintains employee
payroll records. Assist employees with benefits, maintain all insurance
payroll employee deductions.

PERFORMANCE RESPONSIBILITIES:

Responsibilities shall include, but not be limited to, the following:

1. Organize and maintain timekeeping system verifying edits, absences, and total hours, calculation of overtime, verifying holiday pay and maintaining new hire information.

2. Verify accuracy of new hire information in Visions payroll

personnel database.

3. Provide assistance to all employees by answering questions and
request in regards to payroll and benefit information in a timely
manner.

4. Review employee timesheets for accuracy against Visions
payroll database.

5. Post employee federal and state tax forms and direct deposit
changes. Verify new hires have submitted a W4 and A4.

6. Audit and reconcile employee leave banks.

7. Verify and compute eligibility of vacation pay, leave pay, and
terminate benefit package upon resignation.

8. Prepare and distribute biweekly payroll warrants.

9. Perform data entry of substitute pay.

10. ASRS reporting contributions.

11. Audit Certified absence with the bi-weekly sub report. Add
missing leave requests to Visions.

12. Assist Payroll Supervisor in checking biweekly payroll
processing for accuracy.

13. Maintain employee confidence and protects payroll and benefit
operations by keeping information confidential.

14. Administer district benefit package for new and current
employees (medical, life, short-term, FSA, HSA and tax

sheltered annuities)

15. Organize and maintain insurance records and employee payroll
records.

16. Arrange and conduct employee information presentations, new
hire/on-boarding, open enrollments and employee health
programs.

17. Assist Human Resource department in providing salary
information on verification of employment requests.

18. Collaborates with human resources, District employees and
school sites.

19. Contribute to the team by accomplishing additional duties as
assigned.

LANGUAGE SKILLS:

Ability to read and interpret documents in English as well as the ability to write routine correspondence in English. Ability to speak effectively in English before groups of customer or employees.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of situations / issues. Ability to interpret a variety of instructions furnished in written and verbal form.

EVALUATION:

Performance will be evaluated by the Supervisor of Payroll and Benefits

SUPERVISION:

Supervised by the Supervisor of Payroll/Benefits. Exercises no
supervisory responsibilities.

GRADE / SALARY SCHEDULE / LENGTH OF WORK YEAR:
Grade I Salary Range:$20.51 - $25.39 (DOE)
52 Weeks / Hourly / Benefits