What are the responsibilities and job description for the Executive Assistant (Asset Management) position at Madison-Davis, LLC?
Salary: $115k base
- Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
- Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
- Attention to formatting and a critical eye are required to review formatting, proofing, etc.
- Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills
- Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents
- Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
- Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
- Work effectively without constant and direct supervision or guidance
- Promptly respond to requests with accuracy and a courteous demeanor
- Manage email filing and document preparation for internal and external meetings. Take minutes and dictation
- Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
- Provides administrative support to other groups when time warrants, during absences, holidays etc.
- Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed
Salary : $115,000
