Voter Registration Clerk III

SUMMARY:

Performs specialized duties involved in processing and maintaining voter registration and election information.

ESSENTIAL DUTIES AND RESPONSIBILITES:

• Has knowledge and assists with interpretation of the National Voter Registration Act (NVRA-Motor Voter) and knowledge of voter registration rules and regulations outlined in the Illinois Election Code.
• Responsible for the maintenance and retention of all election and voter registration documents.
• Will learn, understand and interact with the current voter registration software and Illinois Voter Registration System (IVRS)
• Provides in office voter registration and will administer the voter oath.
• Provides training for deputy registrars.
• Daily scanning and processing of activities within the IVRS and current voter registration program.
• Scanning of voter applications after each election to update voter history.
• Assists with election judges during each election.
• Aid on election night.
• Performs any of the duties and responsibilities assigned by the Deputy Clerk of Voter Registration.

Minimum Qualifications:

• A high school diploma or equivalent with two (2) years related experience is required.
• Working knowledge of standard office practices and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
• Fundamental knowledge of the principles and practices of the department, especially as they relate to the maintenance of voter registration.
• Knowledge of standard English grammar, spelling, and punctuation and ability to perform arithmetic calculation.
• The ability to type with speed and accuracy and use standard office equipment, such as computers, typewriters, copy machines, fax machines and telephone.
• The ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including occasional encounters with irate/hostile people.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, other agencies, and members of the public in a courteous and tactful manner, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
• Ability to work alone with minimum supervision and with others in a team environment on several tasks at the same time, often under time pressure.
   

Responsibility:

Perform a variety of relatively standard duties according to the established practices and procedures of the department, using judgment and taking personal action in the determination and implementation of the best methods to achieve desired results.  Accuracy in procedures is essential to avoid loss of time and money to the department, permanent loss of records, and inconvenience to members of public.

Receives general instructions and performs majority of tasks according to standard department practices and procedures, with work reviewed as necessary to assure accuracy and conformance to the direction.

Personal Work Relationships:

Maintain frequent contact with co-workers, other County departments, and other agencies as well as members of the public for the purpose of giving and receiving factual work-related information.

Physical Effort/Work Environment:

Performs duties in standard office environment, including sitting and walking at will, standing/walking for long periods, lifting/carrying objects weighing under 25 pounds, keyboarding, speaking clearly, close vision, hearing sounds/communication, and handling/grasping objects.  May be required to work with or be exposed to irate/hostile individuals.

Equal Opportunity Employer

Closing Date: April 20, 2026 or Until Filled

If you prefer to submit a paper application, please submit to:
Vanessa Jones at vljones@madisoncountyil.gov or by mail to Vanessa Jones, 157 N. Main Street, Suite 109, Edwardsville, IL 62025

Visit http://www.co.madison.il.us/jobs for paper application and full posting.

Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities

Values and Benefits

Madison County's Organizational Values help direct every employee toward a common goal.  They remind us that we share a larger purpose.

Madison County's Organizational Values are:

• Communicate openly & honestly
  • I circle back when there is a need for clarity or amends
  • I have direct honest conversations with people rather than talking about them to others
  • I reach out for help when I need it and respond to others appropriately when they ask for help
  • I facilitate clarity not confusion
  • I listen to others while setting my own biases aside and focusing on the whole person
• Maintain high standards of excellence
  • I conduct myself in a way that demonstrates our standards of excellence
  • I define what success means within my team and engage them through a continuous improvement mindset
  • I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved
  • I lead by example through establishing clear guidelines and defining our standards
  • I accept change that benefits my colleagues and our organization
• Integrity
  • I do what I say I'm going to do
  • I act in alignment with my values
  • I do the right thing when nobody is looking
  • I value input from others and recognize that I am not always right
  • I seek to build trust and avoid carelessly blaming others
• Accountability
  • I own my mistakes, apologize and make amends
  • I make myself available for, and am receptive to feedback
  • I take responsibility
  • I establish achievable deadlines for myself and my team
  • I take ownership by not making excuses
• Compassion
  • I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner
  • I commit to showing compassion by seeing my colleagues as real people
  • I create an inclusive work environment where I value my colleagues as people
  • I respect my colleagues in how I speak about them when they aren’t present
  • I actively listen to my colleagues

Madison County Government offers a competitive compensation package including:

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation and Sick days that begin accruing day one.
• You may be eligible for Public Service Student Loan Forgiveness (PSLF)

Salary : $22