What are the responsibilities and job description for the CLERK II position at Madison County Government?
Summary of Position
Performs intake, verification and follow-up procedures for program applicants and clients of various Community Development financial assistance programs. Provides assistance to the energy assistance intake sites.
Examples of Duties and Responsibilities
- Performs client interviews and completes intake applications for assistance programs
- Verifies applicant documentation for various Community Development financial assistance programs and completeness of client files prior to assistance payments by the department
- Assists households with arranging deferred and budget payment agreements with energy providers and other services directly related to assist eligible households meet the cost of home energy
- Does outreach in certain areas of the county to afford greater availability and accessibility to all low income households and home visit
- Generates correspondence to and provides case management services for recipients of the Madison County energy assistance program
- Performs general clerical duties such as filing, answering phones and receptionist activities
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
A high school diploma or equivalent and zero to six (6) months related experience are required.
Physical Requirements
Sit for extended periods of time. The employee is required to walk or move up to 400 feet from primary desk. The employee is occasionally required to stand and stoop, kneel, crouch and crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift/and or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.
This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
Equal Opportunity Employer
Closing Date: November 20, 2025 or Until Filled
If you prefer to submit a paper application, please submit to:
Stacey Pace at slpace@madisoncountyil.gov
Visit http://www.co.madison.il.us/jobs for application and full posting.
Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities
Madison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose.
Madison County's Organizational Values are:
-
Communicate openly & honestly
- I circle back when there is a need for clarity or amends
- I have direct honest conversations with people rather than talking about them to others
- I reach out for help when I need it and respond to others appropriately when they ask for help
- I facilitate clarity not confusion
- I listen to others while setting my own biases aside and focusing on the whole person
-
Maintain high standards of excellence
- I conduct myself in a way that demonstrates our standards of excellence
- I define what success means within my team and engage them through a continuous improvement mindset
- I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved
- I lead by example through establishing clear guidelines and defining our standards
- I accept change that benefits my colleagues and our organization
-
Integrity
- I do what I say I'm going to do
- I act in alignment with my values
- I do the right thing when nobody is looking
- I value input from others and recognize that I am not always right
- I seek to build trust and avoid carelessly blaming others
-
Accountability
- I own my mistakes, apologize and make amends
- I make myself available for, and am receptive to feedback
- I take responsibility
- I establish achievable deadlines for myself and my team
- I take ownership by not making excuses
-
Compassion
- I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner
- I commit to showing compassion by seeing my colleagues as real people
- I am creating an inclusive work environment where I value my colleagues as people
- I respect my colleagues in how I speak about them when they aren’t present
- I actively listen to my colleagues