What are the responsibilities and job description for the Administrative Assistant position at Madison Academy High School?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the assistant to the Administrator/Principal, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Performance Duties:
- Compose and transcribe correspondence, bulletins, and memorandums, utilizing computer word processing programs.
- Proficient in IBM WordPerfect, Excel, and desktop publishing programs.
- Create database, forms, tables, charts, records, and spreadsheets utilizing appropriate computer software.
- Compile data for the Board of Directors; state and federal reports.
- Proofread and edit drafts and final copy materials for appropriate and consistent format, accuracy of date, punctuation, spelling, and grammar.
- Receive and screen telephone calls and accurately record messages.
- Maintain the Administrator/Principal’s calendar.
- Maintain the school’s calendar of events.
- Communicate with students and direct them to appropriate staff members when necessary.
- Respond to and disseminate information related to general activities and operations of the School.
- Operate standard office equipment (computer, typewriter, copier, calculator, etc.).
- Arrange meetings and conferences; schedule interviews and appointments.
- Establish, maintain, and revise record-keeping.
- Work with students, parents, and school staff as needed.
- Accept and record transactions.
- Assist in ordering School supplies as needed.
- Assume other duties as assigned by the School Administrator/Principal.
Requirements:
- Proven office experience with strong organizational skills and attention to detail
- High school diploma or equivalent; business school or college coursework preferred.
- Previous administrative experience (minimum 2-3 years).
- Demonstrated ability to prioritize tasks efficiently with excellent time management skills
- Strong verbal and written skills.
- Strong organization skills.
- Ability to maintain discretion.
- Self-motivated.
- Computer proficiency and ability to operate standard office equipment.
- Satisfactory completion of typing test, written, and oral interview.
- Criminal Records clearance.
- Unprofessional Conduct clearance.
Join us as an Administrative Assistant where your proactive attitude will help streamline operations and create a positive environment for everyone. We value your skills in organization, communication, and technology—empowering you to excel in a fast-paced setting while making a meaningful impact every day!
Job Type: Full-time
Pay: $38,000.00 - $42,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $38,000 - $42,000