What are the responsibilities and job description for the Front Desk Receptionist/Administrative Assistant position at Madina Academy?
Administrative Assistant/Front Desk Reception (Part-Time)
Essential Performance Responsibilities:
Reception
· Greeting and assisting guests, visitors, students, parents and staff with their questions and/or needs in a timely, cooperative and safe environment.
· Answering and directing phone calls, emails to parents, staff, students, visitors, etc., in a professional, friendly and timely manner.
Scheduling
· Organizing and scheduling appointments.
· Creating academic calendar.
· Arranging coverage if the teacher is absent.
· Scheduling placement assessments.
· Scheduling school tours.
Payroll
· Data-entry into spreadsheet (provided by HR Coordinator) of Employee Weekly Absence/Extra Hours/Leaving Early information as well as time-clock Report of Hours Worked information. This information will be used by HR to generate final report that is sent to school accountant for payroll processing.
Reporting/Recordkeeping
· Keeping track of employee’s daily attendance.
· Collecting, processing and maintaining student paperwork/cumulative files to follow school regulations.
· Enrolling new students in Smart Tuition, processing initial fees/tuition payments.
· Preparing and reviewing various school reports, such as student progress report cards, quarterly report cards, MAP test results.
· Keeping records of tardy students in accordance with school policy.
Other Duties
· Responsible for coordinating, completing and assessing fire drills and lockdown drills.
· Performing other duties as assigned by the School Principal and Director of Administration.
POSITION REQUIREMENTS
Qualifications Required:
- Job related experience is required.
- High School diploma or equivalent required. Associate degree and/or Bachelor’s Degree a plus.
- Successful prior teaching experience a plus.
- The ideal candidate is outgoing, well organized, flexible, competent in basic computer skills, and is an individual who is eager to work in a highly dynamic, energetic school setting.
Job Type: Part-time
Pay: From $16.35 per hour
Benefits:
- Professional development assistance
- Tuition reimbursement
Application Question(s):
- How many years of administrative experience do you have?
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 2 years (Preferred)
Work Location: In person
Salary : $16