Business Assistance/Office Manager

About the job

Madera County Economic Development Commission is a joint powers agency funded by the County and the two cities within the County.

Job Summary

Under the direction of the Executive Director, the Business Assistance/Office Manager will provide administrative assistance to the Executive Director and to a variety of boards and committees as assigned; preparing correspondence, receiving visitors, scheduling meetings and coordinating organizational events; Full-charge bookkeeper for the organization, working with the Executive Director on the annual budget and monitoring the budget on a quarterly basis; highly organized self-starter, oversees the operations of the organization and provides support to local businesses in need of information, referring them to as needed to the jurisdictions or other organizations; maintain confidentiality of sensitive and privileged information.

Essential Job Functions For This Role Include: 

• First point of contact with visitors, receive, screen and route telephone calls, respond to requests, complaints and questions from officials, staff and public; interpret policies and regulations to officials, staff and the public.  
• Proactively manage the Executive Director’s calendar, schedule meetings, and coordinate domestic travel
• Utilize QuickBooks to manage and maintain the financial and employee records
• Act as the primary liaison for the Board of Commissioners and Executive Committee
• Attend a variety of meetings and compile related notices, reports, and agendas; take and transcribe minutes; distribute minutes and reports to staff and the Board as appropriate
• Compile and type various letters, reports, contracts, board agenda items, statistical data, memos, bulletins, lists and other material as directed; proofread written materials, post and maintain board agendas and minutes on website
• Monitor, track, and organize data, reports, and confidential documents as needed
• Screen and prioritize incoming emails, maintaining strict confidentiality
• Oversee and maintains office operations, equipment and purchasing
• Execute responsibilities independently, flagging potential issues or delays in advance
• Plan, coordinate, and execute internal and external events as needed
• Program Manager and underwriter for the Revolving Loan Fund programs and other special programs
• Perform other duties and special projects as assigned

Qualification:

   Background:

·        At least 1-2 years of experience in an Administrative Assistant role

·        At least 3 years of experience as a full-charge bookkeeper utilizing QuickBooks

·        Experience as a recording secretary

·        Excellent verbal and written communication

·        Experience in planning and coordinating internal and external events

·        Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

·        Proven discretion and confidentiality in handling sensitive information

·        Experience in underwriting commercial lending

·        Ability to work independently and collaboratively across teams

·        Skilled at planning, prioritizing, and managing a diverse workload

   Knowledge of:

·        Working knowledge of the Brown Act meeting rules

·        Community Development Block Grants (CDBG)

·        State & local government operations

·        Commercial Lending

   Personal Qualities:

·        Superior work ethic and attitude

·        Highly organized and detail-oriented

·        Excellent interpersonal skills

·        Results driven and solution-oriented

·        Strength and presence of character

·        Adaptable to changing priorities in a deadline-driven environment

Preferred Education/Experience:

· Graduation from an accredited college or university with a degree in Business, Accounting, Public Administration

OR

·  At least three years of full-time experience in a business, government, private/non-profit organization where client service was the primary focus

Working Conditions

Professional office environment, daytime hours, working inside, standing, and sitting. Must

be able to do heavy lifting up to 30 lbs.

EQUAL EMPLOYMENT OPPORTUNITY

Madera County EDC does not discriminate on the basis of race, color, religion, sex, gender,     

gender identity, gender expression, transgender status, national origin, age, disability

(physical or mental), medical condition, pregnancy, genetic information, ancestry, marital

status, sexual orientation, veteran or military status, political affiliation, or any other basis

protected by Federal or State law.

Compensation: Range $51,000 to $61,935 plus benefits package.

Actual base pay within this range will be based on a variety of factors, including but not limited to the applicant’s relevant experience, education, and skills

Email Resumes to: lleonard@maderacountyedc.com