Executive Assistant

Position Summary

The Executive Assistant will serve as a trusted partner to the CEO and executive leadership team. This role ensures smooth day-to-day operations through expert schedule management, communication support, meeting coordination, and administrative oversight. The ideal candidate is proactive, highly organized, detail-oriented, and able to thrive in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and prioritize requests for the CEO and executives.
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Prepare, edit, and organize presentations, reports, and executive-level documents.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft professional correspondence and ensure timely follow-up on action items.
• Coordinate leadership meetings, prepare agendas, take notes, and track deliverables.
• Assist with expense reports, invoices, and budget tracking.
• Maintain confidentiality of sensitive information at all times.
• Support special projects and initiatives across departments as needed.
• Help manage office-related tasks and ensure smooth functioning of executive operations.
• Work closely with internal teams to facilitate communication, gather information, and ensure deadlines are met.
• Coordinate with HR, Finance, Sales, Design, Operations, and other departments to assist with executive needs.
• Represent the executive office with professionalism and service-oriented leadership.

Qualifications

• 5 years of experience as an Executive Assistant or in a similar administrative role; experience in apparel, consumer goods, or a creative industry preferred.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Ability to work on-site at the Burbank, CA office.
• High level of discretion, integrity, and professionalism.

Key Competencies

• Proactive, resourceful, and adaptable
• Detail-oriented with strong follow-through
• Ability to handle multiple priorities in a fast-paced environment
• Strong interpersonal skills and a positive, collaborative attitude
• Reliable, dependable, and committed to supporting leadership success