What are the responsibilities and job description for the Accounts Payable Coordinator position at Mactac North America?
Position Summary
Processes account payable invoices for both internal and external suppliers according to company policy and procedures. Assists with the operation of an efficient cash application program within company policies. Responsible for the accuracy of customer account balances.
Experience
Process accounts payable invoices for payment in an efficient and timely manner, ensuring applicable vendor discounts are being taken.
Management Responsibilities Level: Individual Contributor Physical Requirements: Office environment with a majority of the time at a desk, occasional lifting up to 20 pounds. Work Authorization: Legal authorization to work in the US is required. Relocation Eligibility: Ineligible for Relocation Travel:
Company Overview
Processes account payable invoices for both internal and external suppliers according to company policy and procedures. Assists with the operation of an efficient cash application program within company policies. Responsible for the accuracy of customer account balances.
Experience
- Education:
- Minimum Associates Degree in Accounting or related experience
- Experience:
- Minimum 1 year of experience in a similar role
- Microsoft Office with advanced Excel experience required
- ERP Experience required, JD Edwards (JDE) a plus
- Exceptional problem solving and analytical skills along with:
- Exceptionally detail-oriented and organized
- Strong data entry skills: typing & 10 key
- Ability to work independently with a high level of accuracy
- Strong math skills
- Ability to communicate effectively both in writing and verbally
- Service-oriented
Process accounts payable invoices for payment in an efficient and timely manner, ensuring applicable vendor discounts are being taken.
- Acquire required approvals per policy for invoices with discrepancies or no receiving documentation.
- Process accounts payable payments per policy.
- Respond to vendor inquiries in a timely manner.
- Manage vendor onboarding and ensure valid W9/W8 tax documents are on file for current active vendors.
- Record sales & use tax and prepares the returns on a monthly basis.
- Prepare annual 1099 and unclaimed funds reporting and files with government agencies.
- Apply funds received daily to customer accounts according to customer remittance to ensure the accuracy of customer account balances.
- Contact customers regarding issues with remittance information.
- Process customer credit card transactions daily.
- Maintain accurate and organized records for customer and vendor responsibilities.
- Reconcile cash transactions to the bank statement daily.
- Assist with invoicing function as needed, including processing and printing of automated invoices, export invoices, credit memos, proforma invoices, and manual invoices.
- Assist management with journal entries and reporting as requested.
- Prepare monthly account reconciliations using the approved software program.
- Supply auditors with requested documents and support.
- Assist with updating documentation of business processes and policies
- Participate in projects and review to identify continuous improvement opportunities.
- Perform other duties as assigned.
Company Overview
- For over 60 years, Mactac has been a leader in the pressure-sensitive adhesive (PSA) industry, offering a full range of adhesive solutions, including acrylic, rubber, hot melt, solvent, emulsion, and UV technologies. As a vertically integrated company with six specialized divisions, we serve diverse markets such as label printing, packaging, retail display, automotive, medical devices, and more. Built on a foundation of innovation, integrity, and reliability, Mactac delivers world-class technology and customer service to provide the best solutions for your adhesive needs.
- The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
- It is the policy of Mactac that all employees are employed at the will of Mactac for an indefinite period and are subject to termination at any time, for any reason, with or without cause or notice. At the same time, employees may terminate their employment at any time and for any reason.
- Equal Opportunity Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, citizenship status, marital status or any other consideration prohibited by law or contract.
