Finance Associate

Description

• Full time, 12 month position
  
  

The Finance Associate supports the financial health and compliance of MPP by managing

transactional accounting, assisting with budgeting and financial reporting, and ensuring day-to-day

financial operations run smoothly, in accordance with policies, procedures, and the philosophy of

the MPP Board of Directors. Key duties include processing accounts payable, reconciling

accounts, and maintaining financial records. This role requires strong attention to detail,

organizational skills, and the ability to communicate effectively with various stakeholders.

Essential Duties

Accounts Payable Processing:

• Maintains the vendor database with all vendor address and tax identification.
• Reviews all payment vouchers for coding accuracy and ensures proper level of approvalshave been obtained.
• Analyzes all invoices against purchase orders issued to ensure proper billing and accuracy.
• Enters all AP entries into the accounting system accurately and processes in a timelymanner.
• Prepares and prints accounts payable checks biweekly for signature along with supportingdocumentation.
• Processes online payments for certain vendor accounts.
• Generates, audits and files all payable reports along with supporting documentation.
• Prepares analysis of A/P accounts, as required. Reconciles and analyzes all relatedgeneral ledger accounts on a monthly basis reviewing for accuracy of coding and entry.
• Ensures all disbursements from the petty cash fund have all required documentation.
• Performs periodic cash counts and reconciliation of petty cash account from the custodian.
• Maintains fixed asset inventory by adding, removing and changing entries as directed and conducts physical inventory annually of all assets.
  
  

Other Responsibilities

• Prepares monthly bank reconciliation within 30 days of receipt of each bank statement.
• Compiles credit card report to be used for program governance.
• Assists in monthly closings and prepares reports required from funding sources as assigned.
• Ensures mail is processed by maintaining postage balance on meter, processing postage and take/pick up from the post office with needed.
• Assists in making cash deposits and or picking up mail as required.
• Serves as the primary point of contact for vendor inquiries concerning payment status and invoice discrepancies.
• Works with the Finance Director and other staff to ensure proper coding of all financial matters.
• Maintains purchase order logbook.
• May assist as backup to the Financial Specialist in the event of a prolonged absence.
• Performs other duties as assigned and reasonably within the scope of duties enumerated above.
  
  

Requirements

• Associates degree or equivalent from a two-year college or technical school and one year of related experience and/or training, required.
• Bachelors Degree or equivalent, preferred.
• Ability to work under pressure and deadline demands, demonstrated competence indetailed work and computer experience, required.
• Ability to read, speak and write with proficiency.
• Working knowledge of Excel, Microsoft Word, Power Point and internet usage.
• Attend professional development activities and training as appropriate.
  
  

*Macon Program for Progress is an Equal Opportunity Employer*