Deputy Clerk III-Juvenile Court

The Deputy Clerk III is responsible for providing clerical support to the Clerk of the Juvenile Court.

 The following duties are representative of the work required for this job.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Attends Arraignment Hearings; operates court recording system; maintains hearing files and provides documents and information to the Judge; marks calendars as to case dispositions and maintains continued case files.
• Processes incoming dependency and delinquency complaints, citations, petitions and motions, and violations of probations; enters, updates and maintains case information in the court management database; sets hearing dates and assigns incoming cases to appropriate calendar.
• Prepares court calendars and distribute.
• Provides customer service to public, court-associated agencies and court personnel; collects fines and fees, and other payments to the Court, issues receipts, and records payments; processes incoming and outgoing mail.
• Serves as an on-call rotation to handle emergency calls related to dependency cases.
• Follow up on missing orders, incomplete filings, pending reports, or other documentation needed for court hearings.
• Maintain hearings logs, calendar notes and case flow tracking tools as directed.

The Deputy Clerk III of Juvenile Court should possess a High School diploma. A minimum of three (3) years of administrative, legal, court government, social services, case coordination, or office support experience preferred. An equivalent combination of education, training, and experience may be considered.

NECESSARY SPECIAL REQUIREMENTS:

• Possession of a valid Georgia Motor Vehicle Operator’s License.

The Deputy Clerk III of Juvenile Court must be knowledgeable of the following principles, procedures, and concepts.

• Knowledge of the laws and procedures governing the function of the Juvenile Court.
• Knowledge of the functions, operations, and procedures of courts.
• Knowledge of relevant State laws governing juvenile court procedures.
• Knowledge of and proficiency in Microsoft Office products.
• Ability to exercise discretion, professionalism, confidentiality, diplomacy, and sound judgement in a court setting.
• Ability to work effectively with members of all levels within the organization and public.
• Ability to show good judgment, consistency, timeliness, and respect in decision-making.
• Ability to achieve results on a timely basis.
• Ability to work independently, learn quickly, take initiative, adapt to changing needs and follow through on assignments.
• Ability to communicate clearly and professionally, both orally and in writing, with judges, attorneys, court personnel, agency representatives, families and the public.
• Ability to organize work, manage competing priorities, maintain accurate records, and track
• Time- sensitive court matters.