What are the responsibilities and job description for the Administrative Office Specialist position at Macon-Bibb County Consolidated Government?
Summary
The Administrative Office Specialist is responsible for performing a variety of administrative and clerical duties within the division.
Essential Duties And Responsibilities
The Administrative Office Specialist should possess, at a minimum, a high school diploma or equivalent; five (5) years’ experience working in an office environment; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position. Experience in a Correctional Facility environment is preferred.
Necessary Special Requirements
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Medical / Dental / Vision plans
Prescription coverage
Discounted Fitness centers
Deferred Compensation Plan
Flexible Spending Account(s)
Employee Assistance Program
Annual/Sick Leave
Group Life Insurance
401-A Retirement Contribution Plan - Matches up to 5%
01
Can you pass the advance level skills test and type a minimum of forty (40) word per minute?
Do you have a minimum of five (5) years experience in a professional office setting with bookkeeping and money management experience?
The Administrative Office Specialist is responsible for performing a variety of administrative and clerical duties within the division.
Essential Duties And Responsibilities
- Answers the telephone and assists in processing requests from the community and different members of the Sheriff’s Office.
- Reviews and responds to emails.
- Assists families with information pertaining to inmates.
- Maintains appointment schedules for departmental personnel, as appropriate.
- Processes or assists in processing departmental biweekly payroll and maintaining related records.
- Maintains monthly Corrections, Booking and Detention personnel rosters and in-house transfers.
- Completes all required reports and billings related to the housing of inmates at this facility.
- Establishes and maintains filing systems.
- Sorts and distributes mail and interdepartmental correspondence.
- Screens and refers callers and takes telephone messages for department personnel.
- Prepares correspondence in accordance with established policies and procedures.
- Types a variety of materials including administrative and public reports for reproduction and distribution.
- Prepares worksheets and conducts research for special projects as required.
- Performs various mathematical computations.
- Makes arrangements for personnel to attend meetings and conferences, as appropriate.
- Assists in the preparation of the annual budget of the department.
- Monitors expenditures and budgetary issues throughout the year.
- Orders administrative, inmate, cleaning, and kitchen supplies.
The Administrative Office Specialist should possess, at a minimum, a high school diploma or equivalent; five (5) years’ experience working in an office environment; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position. Experience in a Correctional Facility environment is preferred.
Necessary Special Requirements
- Must meet the skill level, MODERATE, as evaluated by the Macon-Bibb County administrative test.
- Knowledge of personal computers and basic office programs such as Outlook, Excel and Word.
- Ability to make priority decisions in accordance with established rules, regulations and departmental policies.
- Ability to use discretion in handling sensitive materials and other confidential information.
- Ability to maintain effective working relationships with fellow employees and with members of the general public.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Medical / Dental / Vision plans
Prescription coverage
Discounted Fitness centers
Deferred Compensation Plan
Flexible Spending Account(s)
Employee Assistance Program
Annual/Sick Leave
Group Life Insurance
401-A Retirement Contribution Plan - Matches up to 5%
01
Can you pass the advance level skills test and type a minimum of forty (40) word per minute?
- Yes
- No
Do you have a minimum of five (5) years experience in a professional office setting with bookkeeping and money management experience?
- Yes
- No
- Required Question