Administrative Assistant – Reactivation Care, Continuing Care & Stroke

Job Description

Administrative Assistant – Continuing Care Program & Medicine Program

Temporary Full- Time (Approximately 18 months) 

The Administrative Assistant is responsible for providing senior-level administrative and organizational support to to the Program Director for Reactivation Care, Continuing Care & Stroke. The Administrative Assistant will provide complex and confidential administrative support in a dynamic environment and will function with a high degree of attention to detail, quality, accuracy, and prioritization of work in a team setting. Administrative Assistant will also coordinate and prepare agendas with supporting documents, records while transcribing minutes for a variety of meetings, draft documents and correspondence including contracts, letters, responses, memorandums, announcements, and presentations, manage calendars, organize travel and conference arrangements, and co-ordinates a variety of engagements with both external and internal clients, and provides administrative support to the Program Director for projects and initiatives as required. 

What must you have?

• Successful completion of a Diploma or Degree in Office Administration or related field or equivalent combination of education and experience

What else do you bring?

• Superior Microsoft Office and Office 365 skills including Microsoft SharePoint, PowerPoint, Word, Access, Excel, OneNote, and M/S Project. 
• Ability to multi-task, prioritize and manage own workflow to ensure quality and efficiency. 
• Proficient minute-taker with an ability to prepare high quality concise meeting minutes 
• Excellent organization, accuracy, and time management skills with an ability to effectively manage a complexity of tasks simultaneously
• Strong problem-solving skills and sound judgment. 
• Polished, professional interpersonal skills with an ability to work effectively in a team environment and with a variety of internal and external stakeholders. 
• Proven attendance record
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all
• Ability to perform the essential duties of the job
• Effectively uses empathy in interactions with others and demonstrates behaviours consistent with Mackenzie Health’s commitment to caring
• Models behaviour that is aligned with the values of Mackenzie Health – excellence, leadership, and empathy
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment

Preferably, your profile also includes:

• Demonstrated office administration experience in an Administrative Assistant or equivalent role, minimum of one year experience 
• Experience in a health care environment

*You may be required to work at any site of Mackenzie Health

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FOR EXTERNAL APPLICANTS: As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Mackenzie Health's Occupational Health and Safety department.