What are the responsibilities and job description for the Service Coordinator – New Orleans - Administrative position at Mackay Communications, Inc.?
Service Coordinator – New Orleans
Mackay Marine is a global marine electronics sales and service company with more than 500 employees in twenty-two (22) countries, including the Americas, Africa, Europe, and Asia. For over fifty (50) years Mackay has sold, installed, and serviced navigation and communication equipment onboard commercial and military ships. We sustain our industry-leading position by employing and hiring people who are the best at what they do and by providing competitive salaries and benefits such as paid time off, health/dental/vision/life and disability insurance, a 401K with employer match, and a employer paid pension plan.
Mackay is currently seeking a Service Coordinator, with experience in the marine industry and with the skills and qualifications below to join our New Orleans depot. (TJD)
Service Coordinator Job Summary
Under the direction of the Service Manager, the Service Coordinator communicates with our clients, accurately assesses their needs, verifies ship arrivals, and dispatches our Marine Service Technicians with the parts needed to perform the job. The coordinator will communicate with all key parties via telephone or email throughout the service experience and diligently helps to resolve any disputes. A weekend call rotation is required for this 24/7 service industry.
Responsibilities Include But Not Limited To
Candidates must be legally authorized to work in the USA and pass a thorough background check.
Mackay Marine is a global marine electronics sales and service company with more than 500 employees in twenty-two (22) countries, including the Americas, Africa, Europe, and Asia. For over fifty (50) years Mackay has sold, installed, and serviced navigation and communication equipment onboard commercial and military ships. We sustain our industry-leading position by employing and hiring people who are the best at what they do and by providing competitive salaries and benefits such as paid time off, health/dental/vision/life and disability insurance, a 401K with employer match, and a employer paid pension plan.
Mackay is currently seeking a Service Coordinator, with experience in the marine industry and with the skills and qualifications below to join our New Orleans depot. (TJD)
Service Coordinator Job Summary
Under the direction of the Service Manager, the Service Coordinator communicates with our clients, accurately assesses their needs, verifies ship arrivals, and dispatches our Marine Service Technicians with the parts needed to perform the job. The coordinator will communicate with all key parties via telephone or email throughout the service experience and diligently helps to resolve any disputes. A weekend call rotation is required for this 24/7 service industry.
Responsibilities Include But Not Limited To
- Always follow Mackay’s policies and procedures.
- Provide excellent customer service by answering phone and emails promptly and ensuring that the daily service requirements of all customers are met in a timely manner.
- Call agents to check on vessel schedules.
- Validate customer credit.
- Generating service call IDs in company database.
- Communicate job progress with customers, discuss any job problems, and send completion reports.
- Coordinate depot internal logistics to maintain continuity on all work being performed.
- Review all service work, both in progress and when completed, and authorize invoicing.
- Ensure that all daily, weekly, monthly, and yearly depot processes are followed including timely completion of service work, service and parts pricing, time keeping, time transfers, inventory control, customer invoicing, expense reports, and general record keeping.
- Interfaces with parts department, assists with annual physical inventory.
- Dispatch Field Technicians to the job site with proper information and parts needed to perform the job.
- Coordinates travel arrangements for overseas jobs.
- Process repairs from receipt to delivery.
- Assist in facility management and administrative duties.
- Monitors emails and phone calls after hours.
- Weekend call rotations.
- A college degree in electronics or business is preferred but not required.
- 3 Years’ experience in dispatching and/or field service coordination.
- Possess excellent organization and communication skills.
- High proficiency in Microsoft Office such as Excel, Word, and Outlook.
- Valid Driver’s Licenses and reliable transportation are required.
Candidates must be legally authorized to work in the USA and pass a thorough background check.