Assistant Service Coordinator - Gibbsboro, NJ

Company Overview

The Rapid Group (TRG) is the parent company of six operating subsidiaries that have been providing exceptional service and technical expertise for more than five decades. These subsidiaries include Rapid Pump and Meter Service Co., Machinery Services Co., Delta Electro Power, Industrial Sales and Service (ISS), AC Furia, Pumping Solutions, O and M Solutions, Mechanical Solutions Inc (MSI), and Willier Electric Motor Co. As subsidiaries, each company operates under the TRG umbrella while maintaining its own specialized capabilities, allowing us to deliver comprehensive mechanical, electrical, pumping, and industrial infrastructure solutions across the Northeast.

Together, our companies support municipal, industrial, commercial, and transportation sectors with best-in-class maintenance, repair, installation, field service, and emergency response services that keep critical systems operating reliably and efficiently.

Position Summary

Willier Electric Motor is seeking a detail-oriented and highly organized Assistant Service Coordinator to support our service operations team. This role is critical in ensuring efficient scheduling, dispatching, and coordination of service activities. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and have experience working with service or dispatch platforms.

Key Responsibilities

• Assist in scheduling inspections and routine service appointments
• Coordinate and dispatch technicians for emergency service calls
• Order and track materials required for service jobs
• Support review of technician time entries and daily service reports for accuracy and completeness
• Maintain accurate records within service management systems
• Communicate effectively with technicians, customers, vendors, and internal teams to ensure smooth operations
• Provide administrative support to the Regional Manager and service team
• Help prioritize and adjust schedules based on urgency and operational needs

Qualifications

• Strong attention to detail and organizational skills
• Excellent computer literacy, including experience with service scheduling or dispatch platforms
• Ability to multitask and manage priorities in a fastpaced environment
• Strong communication and problemsolving skills
• Previous experience in service coordination, dispatching, or administrative support preferred
• Experience in the pump and motor industry and/or HVAC industry strongly preferred
• Basic knowledge of Generators/Load Bank Testing/Service and plumbing preferred
• High school diploma or equivalent required; additional education is a plus

Benefits

• Medical, Dental, and Vision insurance
• Competitive hourly pay
• Supportive team environment
• Paid Time Off (PTO) and Sick Time
• Opportunity to grow within a dynamic service organization

Work Conditions / Schedule

Schedule: Monday – Friday, 7:00 AM – 3:30 PM

Location: Gibbsboro, NJ (Onsite)

Subsidiary: Willier Electric Motor

Pay Range: $22 – $26 per hour (based on experience)

EEO Statement

The Rapid Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, veteran status, or other protected characteristics.

About MACHINERY SERVICES COMPANY LLC

At Machinery Services Co., we specialize in delivering premium solutions that keep your operations running efficiently. With decades of experience, our committed team provides smooth service for various industries, from municipal facilities to manufacturing plants. We are proud to offer industrial piping solutions in New Jersey that businesses rely on for safe and reliable fluid handling, ensuring consistent performance and minimal downtime across every stage of your project.