Quality Administrator

Quality Administrator

(Manufacturing Engineering)

Location: Tualatin, OR

Position Type: FTE- 40 hours per week

Schedule: M-F 8am-5pm

Pay: $33-$40p/h

Manager: Quality Manager and QMS Manager

OVERVIEW

Machine Sciences is a precision manufacturing company serving leading aerospace, defense, space, and advanced technology customers. Located in the Pacific Northwest, we specialize in producing complex, high-precision machined components that support some of the world's most innovative and mission-critical technologies.

With approximately 175 employees and a growing customer base, we are committed to operational excellence, continuous improvement, and delivering exceptional quality products on time. Our success is driven by talented individuals who share a passion for craftsmanship, innovation, and teamwork.

POSITION SUMMARY

The Quality Administrator plays a critical role in supporting the Quality Management System (QMS) while ensuring compliance with customer, regulatory, and internal quality requirements. This position is responsible for maintaining quality records, document control, traceability documentation, calibration records, inspection documentation, and other administrative processes that support the Quality Department. This is not a traditional administrative position, it is a technical role requiring a strong understanding of manufacturing processes, engineering documentation, and quality standards.

Working closely with the Planning, Quality, and Manufacturing teams, this individual will review and interpret customer prints, engineering drawings, specifications, and design requirements to determine the appropriate inspection tools and methods required to verify product features. Success in this role requires the ability to understand technical drawings, manufacturing processes, and inspection requirements while ensuring accurate documentation throughout the production process.

This position aligns closely with manufacturing engineering practices and is ideal for someone with a Manufacturing Engineering degree or an experienced machinist looking to transition into a quality-focused career. Candidates with precision machining experience, the ability to read and interpret engineering prints, and a solid understanding of manufacturing processes will be best positioned for success in this role.

Essential Duties and Responsibilities

(Including, but not limited to)

Manufacturing Process Review

• Review work order operations for accuracy and to ensure it meets customer requirements.
• Create redline/manufacturing prints to guide the manufacturing and inspection of complex machined parts

Source Inspection Support

• Support Source Inspection activities, including documentation preparation, review, and submission.
• Assist with the compilation and verification of AS9102 First Article Inspection reports.

Calibration Support

• Maintain calibration schedules and records for inspection and measurement equipment.
• Coordinate calibration activities with internal departments and external service providers.
• Ensure calibration records remain current and compliant with quality system requirements.

Quality Documentation & Record Management

• Maintain and organize quality records in accordance with company, customer, and regulatory requirements.
• Support document control processes, including revision management, distribution, retention, and archival of quality documents.
• File and maintain Quality Management System (QMS) forms, reports, and records.
• Ensure documentation accuracy, completeness, and traceability throughout the manufacturing process.

Continuous Improvement

• Identify opportunities to improve document control, record management, and administrative quality processes.
• Support Quality Department initiatives related to process improvement, compliance, and operational efficiency.
• Assist with special projects and additional administrative responsibilities as assigned.

QUALIFICATIONS

Required Qualifications

• High school diploma or equivalent; associate degree or technical training preferred.
• In lieu of a degree, 5 years of precision machining experience with the desire to step off the floor into a supporting position
• 2 years of administrative, quality, manufacturing, or document control experience.
• Intermediate to advanced proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Ability to read and interpret engineering drawings and blueprints.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a dynamic manufacturing environment.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively across departments.
• Experience with quality management systems such as AS9100, ISO 9001, or similar regulated environments.

Preferred Qualifications

• Manufacturing Engineering degree a bonus.
• Experience in precision machining.
• Experience with InspectionXpert, Ground Control, ProShop, ERP systems, or electronic document control systems.
• Familiarity with AS9102 First Article Inspection requirements.
• Experience supporting calibration management programs and quality record retention processes.
• ASQ Certified Quality Technician or Inspector.

What Success Looks Like

• Quality records are accurate, complete, and audit-ready.
• Material and process certifications maintain full traceability.
• Inspection and First Article documentation is prepared accurately and on time.
• Calibration records remain current and compliant.
• Quality documentation systems support efficient operations and customer satisfaction.

WHAT WE OFFER

Machine Sciences takes pride in creating a culture for our employees that supports and fosters

growth, offers exciting challenges and promotes talent. Like our customers, innovation is in our

DNA, and so we invest in the latest and greatest machinery and technology and have hired some of the industry’s most talented to learn from. As part of the Machine Sciences team, here are just a few of the perks you can expect:

• A benefits package that includes top-rate medical, dental and vision plans
• Paid holidays, vacation, sick leave, and overtime opportunities
• Competitive compensation plans - $33-$40 (range dependent on experience)
• 401k Match
• A Culture Team that runs many employee events such as golf tournaments, bowling competitions, monthly lunches etc.

CORE VALUES

At Machine Sciences, our Core Values guide how we work, collaborate, and grow together:

• Humble - We approach challenges with curiosity, respect, and a willingness to learn.
• Collaborative - We work as one team, supporting each other and our customers to achieve exceptional results.
• Hungry - We are driven to continuously improve, solve problems, and exceed expectations.
• Smart - We combine technical expertise, sound judgment, and accountability to make great decisions and deliver quality outcomes.

We look forward to receiving your application today!

Pay: $33.00 - $40.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• After reviewing this job description, what do you feel best qualifies you for this position? Please describe your manufacturing experience, education, and any experience reading engineering prints, drawings, or specifications. (consideration will be given to candidates who answer this question with a thoughtful response.)
• Do you have experience with quality management systems such as AS9100, ISO 9001, or similar regulated environments?
• Please share with us any manufacturing administration, quality, or document control experience you have: Where, when, how long? Any details are helpful as we consider applications for this position.
• This role is currently open to US Citizens or those with a valid green card. Sponsorship is not offered at this time. Do you meet this requirement?
• This is a M-F 8am-5pm position, fully on-site at our facility in Tualatin. Are you able to accomodate the structure and schedule of this position?

Work Location: In person

Salary : $33 - $40