What are the responsibilities and job description for the Engineering Project Coordinator position at Machin Engineering, Inc.?
Job Description - Join a Team Where Precision Meets Creativity
Are you ready to take your engineering career to the next level? Machin Engineering, located in the beautiful Traverse City, Michigan, is seeking a Engineering Project Coordinator to play a key role in our team. This is your chance to work on impactful projects in a collaborative, close-knit environment where your expertise will make a real difference.
At Machin Engineering, we’re known for innovative solutions across building structures, geo-structural and specialty structures, civil site development, and utility infrastructure. As a Bright Ideas Company, we’re committed to precision and creativity in everything we do—and we’re looking for someone who shares our values of quality and collaboration.
We are seeking a self-motivated and eager to learn Engineering Project Coordinator to join our dynamic team. This role is responsible for supporting primarily the Project Managers, President, and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.
What You'll Be Doing:
- Maintain project calendar including project schedules and publish to the team utilizing Microsoft Planner or similar.
- Assist in preparation of any materials required for project proposals and pursuits.
- Support the processing of client and sub-consultant contracts, ensuring compliance with firm standards.
- Attend project and team meetings, record detailed meeting minutes, and distribute notes to internal and external stakeholders as required.
- Contribute to the preparation of project financial management reports.
- Monitor and track invoices and project payments.
- Develop and maintain written procedure documentation and standardized templates for project managers.
- Assist in tracking scope changes and preparing add service requests for client approval.
- Create, organize, and maintain project file storage systems to ensure accessibility and compliance.
- Assist project teams in distributing project materials to clients and industry partners.
- Perform additional responsibilities as required by business needs.
What We’re Looking For:
- Bachelor’s Degree.
- 2 years of engineering or construction industry experience.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities, attention to detail, and eager to learn.
- The ideal candidate would be extremely organized with the ability to pivot on a moment’s notice.
- Proficiency in project management software (MS Office applications including Word, Excel, Outlook, PowerPoint, SharePoint).
- Ability to work collaboratively in a team setting and independently on assigned tasks.
- Basic Bluebeam Revu skills a plus.
What You’ll Gain:
- Competitive salary based on experience and a comprehensive benefits package.
- Opportunities to work on projects that make a lasting impact locally and nationally.
- A small-team atmosphere where your ideas and contributions are truly valued.
- Support for personal and professional growth in an environment that prioritizes quality and teamwork.
Why Machin Engineering?
Our projects push boundaries while prioritizing collaboration, precision, and excellence. Joining us means being part of a team that values your technical expertise and provides opportunities to lead, innovate, and grow.
How to Apply:
If you’re ready to advance your career with a company that values precision, creativity, and collaboration, we’d love to hear from you. Apply today and take the next step in your professional journey.
Machin Engineering is proud to be an equal opportunity employer.
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance