What are the responsibilities and job description for the Administrative Assistant position at Maaps?
Do you have strong organizational skills, attention to detail, computer proficiency, and a desire to support work that truly matters to children and families? If so, we are seeking an Administrative Assistant to join our school’s Main Office. This highly valued, visible on-site role offers competitive pay, excellent benefits, and a healthy work–life balance.
Our beautiful 27-acre campus is centrally located in Weston, right off Route 128, with plenty of free parking. We offer a competitive salary and benefits package, free breakfast and lunch, and some pretty great swag. If you value a supportive, team-centered culture and enjoy working with colleagues who appreciate humor, collaboration, and dedication, The Gifford School may be the right fit for you. We are committed to fostering fairness, equity, and inclusion, creating a workplace where everyone is treated with respect and dignity.
Qualifications:
Associate’s or Bachelor’s degree preferred
At least 3 years of office experience
Strong interpersonal, customer service, and communication skills
Proficiency with Google Workspace and database management
Ability to maintain a high level of confidentiality and discretion
Proven ability to work under pressure and exercise good judgment
Strong attention to detail and organizational skills
Ability to multitask and work collaboratively
Salary: $60K
Schedule: 12 months/full time
Monday -Thursday 7:30-3:30; Friday 7:30-3:00
PTO in addition to school holidays and vacations
Supervised by: Office Manager/Marketing Director
Communication Hub: Serve as a primary point of contact for students, parents, staff, transportation companies, and visitors by answering phones, responding to emails, and directing inquiries appropriately. Publish the monthly calendar of school events, meetings, and birthdays.
Student Record Management: Maintain student files and records; process annual student re-enrollment and status changes.
Student Attendance Reporting: Track and report daily attendance internally, and submit monthly attendance reports to school districts.
Data Entry and Integrity: Accurately manage and update student and household information across all key database systems (SIS, health records, paper backups, and emergency communications). Conduct regular quality-control checks to ensure data integrity and resolve issues promptly.
Office & Equipment Support: Maintain office equipment and coordinate service with IT as needed. Keep phone and voicemail systems and related lists updated.
Cross-Department Support: Provide administrative support to the Education Department for quarterly reporting, assist the Business Office with tuition check processing, and support Community Relations with events and other projects, as needed.
Culture Ambassador: Uphold Gifford’s conduct policies to maintain a safe, positive environment. Treat all community members with fairness and respect, champion diversity and inclusion, and represent the school’s mission and culture to students and families.
Physical Requirements
Ability to participate in outdoor physical activities to include kneeling, stooping and lifting up to 25 pounds
Please send your resume and cover letter to hiring@gifford.org
Salary : $60,000