What are the responsibilities and job description for the Accounting Specialist position at M W Logistics Llc?
MW Logistics is currently positioning itself for growth. We are currently seeking individuals for the position of Account Manager to join our team.
The AR/AP Specialist supports the accounting department by managing accounts receivable and accounts payable transactions. This role works closely with customers, carriers, brokers, and internal operations teams to ensure accurate billing and timely payments in a fast-paced logistics environment.
Responsibilities
Accounts Receivable (AR):
• Generate customer freight invoices based on rate confirmations and delivery documentation
• Ensure invoices include all required backup (PODs, BOLs, accessorial approvals)
• Communicate with customers regarding billing questions, disputes and collections
• Maintain customer records, contracts, ACH and W-9 documentation
• Monitor AR aging and follow up on past-due freight bills
• Collaborate with operations, and customer service teams to resolve billing issues
• Run D&B and Credit Safe reports for new and existing customers
• Assist with Collections efforts
Accounts Payable (AP):
• Process carrier and vendor invoices accurately and on time
• Match invoices to load confirmations, rate agreements, bills of lading (BOLs), and proof of delivery (POD)
• Review accessorial charges (detention, layover, fuel surcharges, lumper fees) for accuracy
• Resolve invoice discrepancies with carriers, brokers, and internal operations teams
• Prepare and process weekly ACH payments
• Maintain carrier and vendor records
• Monitor AP aging and correspond with carriers and vendors to resolve payment issues
General Accounting & Support:
• Maintain accurate financial records within the TMS system
• Apply customer payments and reconcile remittances
• Research and resolve overpayments, short pays and rebills
• Support audits by providing requested documentation
• Identify opportunities to improve AP/AR processes and automation
Qualifications
Required:
• Bachelor’s degree (Accounting, Finance, or related field preferred)
• 5 years of AR/AP experience, preferably in transportation, logistics, or supply chain
• Experience with high-volume transactions and tight billing deadlines
• Strong attention to detail and problem-solving skills
• Proficiency in Excel and accounting software
• Excellent verbal and written communication skills
• Experience with Accounting systems
• Strong organizational and time-management skills
• Ability to work in a fast-paced, deadline-driven environment
• Clear and professional communication with carriers and customers
• Ability to analyze discrepancies and resolve issues efficiently
• High level of integrity and confidentiality
Preferred:
Familiarity with freight billing, carrier settlements, and accessorial charges.
Office:
Hours: In-office, 8:00am – 5:00 pm. A one-hour lunch between 11:00 am – 1:00pm as scheduled by department leadership to ensure ongoing coverage. As a 24/7/365 operation, must be available to work after hours, weekend and holiday hours as needed to meet work demands.
Reports to: Assistant Controller
Physical requirements: Sedentary - Involves lifting articles weighing no more than 10 pounds at a time or occasionally lifting or carrying articles such as docket files, ledgers, or small tools; and despite involving sitting on a regular basis, may require walking or standing on an occasional basis.
Working conditions: Office environment