Procurement Manager

Job Description

• Develop and implement procurement strategies that maximize purchasing power and reduce overall operating expenses.
• Analyze spending across the portfolio to identify opportunities for standardization and cost savings.
• Negotiate pricing, terms, and service agreements with vendors and suppliers.
• Manage the Request for Proposal (RFP), Request for Quote (RFQ), and competitive bidding process for property contracts and capital projects.
• Evaluate vendor proposals based on pricing, quality, service, and overall value.
• Establish and maintain preferred vendor programs for maintenance supplies, landscaping, snow removal, construction, waste management, utilities, and other property services.
• Review existing contracts and recommend renegotiations or rebidding opportunities to improve pricing and service levels.
• Monitor contract compliance and vendor performance through regular audits and property visits.
• Partner with Operations and Maintenance teams to forecast purchasing needs and ensure timely procurement of materials.
• Track procurement metrics, cost savings, contract renewals, and vendor performance.
• Ensure procurement activities comply with company policies and applicable laws.
• Build strong relationships with vendors while maintaining ethical procurement standards.
• Assist with budgeting by providing pricing forecasts and procurement recommendations.
• Research new vendors, products, and technologies that improve operational efficiency.
• Travel regularly throughout Illinois to support portfolio operations and vendor management.
• Adhere to company policies, standard operating procedures, documentation standards, approval processes, communication protocols, purchasing controls, confidentiality expectations, and risk management requirements.
• Communicate with internal and external stakeholders promptly and professionally, providing same-business-day responses whenever possible and no later than 24 hours from receipt unless circumstances require escalation or additional research.
• Perform other duties as assigned to support operational excellence, resident satisfaction, employee performance, asset performance, compliance, ownership objectives, and company goals.

• Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, Finance, or a related field preferred.
• Minimum of 5 years of procurement, purchasing, sourcing, or contract management experience.
• Experience within property management, real estate, construction, facilities management, or multifamily housing is strongly preferred.
• Demonstrated success negotiating contracts and achieving measurable cost savings.
• Strong analytical, organizational, and project management skills.
• Excellent communication and negotiation abilities.
• Advanced proficiency with Microsoft Excel and Microsoft Office.
• Experience with procurement software or ERP systems preferred; experience with Yardi is a plus.
• Valid driver's license and ability to travel throughout Illinois on a regular basis.

• Strong negotiation and vendor management skills.
• Ability to analyze purchasing data and identify trends.
• Excellent financial and budgeting acumen.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong problem-solving and decision-making skills.
• Ability to build collaborative relationships across departments.
• High level of integrity and professionalism.
• Self-motivated with the ability to work independently.
• Demonstrated history of professional leadership, sound judgment, confidentiality, collaboration, organization, follow-through, accountability, and measurable results in
• Valid driver’s license, reliable transportation, and ability to travel throughout the assigned portfolio.