What are the responsibilities and job description for the Account Receivable Clerk position at M R Tanner Construction?
The Accounts Receivable Clerk supports the accounting team by assisting with customer invoicing, payment application, and collections in a high-volume construction environment. This entry-level role is ideal for someone looking to build a career in construction accounting while learning industry-specific billing practices such as progress billing, retainage, and lien documentation.
Why M.R. Tanner Enterprises?
- Construction companies building in Arizona for over 30 years
- Emphasis on culture, taking care of our customers by first taking care of our people
- Excellent employee benefits
- Significant growth via both organic and acquisitions
- Family owned staying true to its core values
- Assist with preparing and issuing customer invoices, including progress billings and retainage
- Enter and apply customer payments accurately (checks, ACH, wire transfers)
- Maintain customer account records and update AR aging reports
- Assist with tracking retainage balances and release schedules
- Support collection efforts by following up on past-due invoices via email and phone
- Help gather and submit required billing documentation, including lien waivers and compliance forms
- Research and help resolve billing discrepancies, short pays, and customer inquiries
- File and organize AR documentation in accordance with company procedures
- Assist with month-end close activities related to accounts receivable
- Work closely with Project Managers, Operations, and Accounting to ensure accurate billing
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or related field preferred
- Construction experience a plus but not required
- Basic understanding of accounting principles or coursework in accounting
- Strong attention to detail and willingness to learn
- Comfortable communicating with internal teams and external customers
- Ability to follow processes and meet deadlines in a fast-paced environment
- Basic proficiency in Microsoft Excel and other Microsoft Office applications
- Ability to learn accounting/ERP systems, including Viewpoint Spectrum
- Organized, dependable, and professional
- Positive attitude and strong work ethic
- Ability to handle confidential information appropriately
- On-the-job training provided in construction-specific billing practices
- Exposure to progress billing, retainage, lien waivers, and job-cost accounting
- Opportunity for growth into more advanced AR, billing, or general accounting roles
- In office for standard business hours with occasional overtime during month-end
- Team-oriented culture with cross-department collaboration
- Full health, dental and vision benefits
- Company matching 401k
- Paid time off and holidays
- Competitive hourly pay dependent on experience
- Career advancement opportunities within the accounting department
Key Responsibilities
- Assist with preparing and issuing customer invoices, including progress billings and retainage
- Enter and apply customer payments accurately (checks, ACH, wire transfers)
- Maintain customer account records and update AR aging reports
- Assist with tracking retainage balances and release schedules
- Support collection efforts by following up on past-due invoices via email and phone
- Help gather and submit required billing documentation, including lien waivers and compliance forms
- Research and help resolve billing discrepancies, short pays, and customer inquiries
- File and organize AR documentation in accordance with company procedures
- Assist with month-end close activities related to accounts receivable
- Work closely with Project Managers, Operations, and Accounting to ensure accurate billing
Qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or related field preferred
- Construction experience a plus but not required
- Basic understanding of accounting principles or coursework in accounting
- Strong attention to detail and willingness to learn
- Comfortable communicating with internal teams and external customers
- Ability to follow processes and meet deadlines in a fast-paced environment
Skills & Competencies
- Basic proficiency in Microsoft Excel and other Microsoft Office applications
- Ability to learn accounting/ERP systems, including Viewpoint Spectrum
- Organized, dependable, and professional
- Positive attitude and strong work ethic
- Ability to handle confidential information appropriately
Training & Development
- On-the-job training provided in construction-specific billing practices
- Exposure to progress billing, retainage, lien waivers, and job-cost accounting
- Opportunity for growth into more advanced AR, billing, or general accounting roles
Work Environment & Expectations
- In office for standard business hours with occasional overtime during month-end
- Team-oriented culture with cross-department collaboration