Project Coordinator / Accounting Assistant

About Us:

At M&M Office Interiors LLC, we specialize in creating functional, inspiring workspaces through high-quality office furniture solutions. Our team is passionate about delivering exceptional service from design through installation. We're currently seeking a detail-oriented, organized, and proactive individual to join our team in a dual role supporting both our project coordination and accounting functions.

Position Overview:

As a Project Coordinator / Accounting Assistant, you will play a dual role in supporting day-to-day project execution and maintaining accurate financial records. You’ll collaborate closely with sales reps, designers, project management, installation, and the accounting team to ensure the seamless delivery of client projects while assisting to keep our day-to-day financial operations running smoothly. You will have daily contact with our clients and vendors and work to coordinate projects seamlessly.

Key Responsibilities:

Project Coordination (Approx. 50%):

• Assist in managing timelines, milestones, and deliverables for office furniture projects
• Coordinate logistics for product delivery and installation
• Communicate with vendors, installers, and clients to ensure project accuracy and timeliness
• Maintain project documentation, including proposals, purchase orders, client approvals, and client invoicing
• Track inventory and follow up on backordered, delayed, missing, or warranty items

Accounting Assistance (Approx. 50%):

• Assist with data entry of invoices, purchase orders, and receipts into accounting software
• Reconcile vendor statements and resolve discrepancies
• Support Accounts Payable and Accounts Receivable daily functions
• Assist with month-end closing tasks
• Maintain accurate and organized digital and physical records

Qualifications:

• Associate's degree or higher in Business, Accounting, or related field (or equivalent experience)
• 2 years of experience in project coordination, general accounting, or administrative support
• Proficiency in Microsoft Office Suite, especially Excel
• Experience with accounting software (Team Design or Khameleon) is a plus
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to prioritize and multitask in a fast-paced environment

What We Offer:

• Competitive salary and benefits package
• Supportive and collaborative team culture
• Opportunities for growth and professional development
• A fun, creative industry with a focus on transforming workspaces

How to Apply:

Please submit your resume and a brief cover letter detailing your relevant experience to mblackbourn@mmoffice.com with the subject line "Project Coordinator / Accounting Assistant Application."