Project Coordinator/Manager

PROJECT COORDINATOR / PROJECT MANAGER

M.E.P. Services of Lubbock | Lubbock, Texas

M.E.P. Services is seeking an organized, proactive, and dependable Project Coordinator / Project Manager to support and oversee commercial HVAC, plumbing, mechanical, and electrical projects from planning through completion. This position coordinates schedules, field personnel, materials, vendors, project documentation, and budgets to help ensure projects are completed safely, on time, within budget, and according to customer expectations.

The ideal candidate has commercial construction experience, strong communication skills, attention to detail, and the ability to manage multiple priorities while taking ownership of deadlines and project outcomes.

Essential Duties & Responsibilities

Project Planning & Coordination

• Coordinate projects from award through completion and closeout.
• Review project scopes, drawings, specifications, schedules, and contract requirements.
• Maintain project schedules, milestone dates, and deadlines.
• Coordinate with management, field supervisors, foremen, technicians, vendors, subcontractors, and customers.
• Monitor progress, identify delays or potential issues, and communicate updates to management.

Field & Resource Management

• Coordinate manpower, crew assignments, equipment, material needs, and jobsite logistics.
• Ensure field personnel have the information and resources necessary to complete assigned work.
• Coordinate deliveries, inspections, site access, and project requirements.
• Track outstanding work, deficiencies, and completion deadlines.
• Assist with travel and overnight accommodations for out-of-town projects as needed.

Materials & Vendor Coordination

• Prepare and track material requests, purchase orders, deliveries, and procurement schedules.
• Communicate with vendors regarding pricing, availability, lead times, and order status.
• Follow up on delayed materials and resolve purchasing or delivery issues.
• Coordinate with accounting to address invoice discrepancies and ensure costs are assigned to the correct projects.

Project Documentation & Communication

• Maintain organized project files, including contracts, drawings, submittals, RFIs, change orders, meeting notes, and correspondence.
• Track permits, inspections, approvals, and other required documentation.
• Maintain project logs and provide timely status updates to management.
• Document scope changes, delays, customer requests, and other issues affecting project cost or schedule.

Budget & Cost Control

• Track project budgets, labor hours, material expenses, purchase orders, and other job costs.
• Identify potential cost overruns and report concerns promptly.
• Track change orders and help ensure additional work is documented and approved.
• Coordinate with accounting to resolve job-costing discrepancies.

Quality, Safety & Closeout

• Coordinate inspections, testing, punch lists, and corrective work.
• Help ensure project requirements, safety expectations, applicable codes, and contract obligations are addressed.
• Track outstanding deficiencies and follow up through resolution.
• Coordinate warranties, as-built drawings, operation and maintenance manuals, and other closeout requirements.

Qualifications & Experience

Required or strongly preferred:

• Experience in commercial construction, HVAC, mechanical, plumbing, or electrical industries, including project coordination and field crew coordination.
• Strong organizational, scheduling, communication, and problem-solving skills, with the ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Outlook, Excel, Word, Service Titan, or similar construction management software.
• Ability to read and interpret project scopes, schedules, and construction documents.
• Knowledge of project budgets, job costing, purchasing, and cost control.
• Experience coordinating subcontractors, tracking project schedules, and managing project documentation, including submittals, RFIs, and change orders.
• Ability to work independently, prioritize responsibilities, identify potential issues, and follow through without constant supervision.

Skills & Expectations

• Dependable, detail-oriented, and highly organized.
• Proactive in identifying issues and finding solutions.
• Professional when communicating with customers, vendors, field personnel, and management.
• Able to maintain accountability and meet deadlines.
• Committed to accurate documentation, efficient operations, customer satisfaction, and project profitability.

Work Requirements

• Full-time position based in Lubbock, Texas.
• Primarily jobsite visits, with office-based work and travel as required.
• Valid driver's license and ability to travel to project locations as needed.
• Must maintain confidentiality regarding company, employee, customer, and financial information.

Measures of Success

Success will be measured by timely project completion, accurate documentation, effective communication, proper cost tracking, reduced material and scheduling delays, timely change order follow-up, and successful project closeout.

What We Offer

An opportunity to join a growing commercial mechanical, plumbing, and electrical services company where organization, initiative, teamwork, and accountability make a direct impact on project success.

Compensation: Based on experience and qualifications
Employment Type: Full-time
Benefits:

IRA - 3% Match

Company truck

Dental insurance

Health insurance

Paid time off

Vision insurance

Pay: $75,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $75,000 - $110,000