Accounting Admin

About M&D

For the past 80 years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world's leading OEMs and manufacturers.

Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.

Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry – no one understands diesel engine failure analysis and parts better than M&D. WE FUEL UPTIME.

Position Summary

To assist in achieving the company's strategic objective by following and innovating company systems and processes. Perform financial, clerical, and administrative tasks related to the efficient maintenance and processing of Finance department transactions.

Main Job Tasks and Responsibilities

• First phone contact with customers that call into the accounting department
• Correspond with vendors and respond to inquiries for HHP & DFI
• Prepare mail to go out
• Order office supplies
• Set up new vendor accounts in NetSuite
• Fill out credit applications for new vendors
• Save vendor bills, credit memos, and file in the Google drive for HHP & DFI
• Enter vendor bills in NetSuite for HHP & DFI
• Stuff and mail vendor payments for HHP & DFI
• Stuff and mail monthly open account customer statements for HHP & DFI
• Data Entry/Reporting
• Receive payment on customer accounts
• Process DFI refunds for customers
• Process HHP refunds for customers
• Creating monthly Balance sheet reports for HHP, DFI, and Properties
• Depositing Checks
• Provide support to AP and AR Bookkeepers as necessary
• Assist with special projects as assigned
• Maintain and follow a weekly calendar for time management
• Provide weekly reporting requirements to Team Lead
• Attend team meetings
• Maintain problem logs
• Perform NetSuite assigned tasks within company standards
• Prepare Key Performance Indicator reports

Other Tasks

• Perform various office duties as needed
• Ability to meet deadlines
• Attention to detail and accuracy
• Communication skills
• Confidentiality
• Judgment
• Organization and prioritization
• Problem-solving skills
• Self Motivation
• Teamwork

General Standards

• Act courteous, respectful, positive and professional in all contacts with customers and staff, per standards of conduct and code of ethics policies.
• Complete all tasks on time.
• Comply with all state, federal, and local accounting and tax laws.
• Follow dress code at all times per company policy.
• Maintain a positive and motivating attitude per company policy.
• Manage attendance per company policy.
• Perform all work to company policies, procedures and system standards to meet the company's strategic objective.
• Verify financial information for accuracy.

Requirements

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Knowledge of Microsoft Office programs
• Knowledge of typing, grammar, and basic written/verbal communication skills
• Knowledge of basic customer service principles
• Successful completion of pre-employment background and drug screening
• Fosters good citizenship and contributes to a positive work environment

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods of sitting
• Office environment.
• Perform work at a workstation by Computer and Telephone.
• Cubicle environment with exposure to noise throughout the shift.
• Typing and entering data
• Inbound and Outbound Calling as needed
• Ability to lift up to 15 pounds

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.

• This job posting does not state or imply that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by their leader.