What are the responsibilities and job description for the Administrative Assistant position at M & J Management, LLC?
About the Role
We are seeking a highly organized, detail-oriented professional to join our small single family office in a critical administrative role. This position provides essential support managing financial, legal, and operational affairs. You will work in a trusted capacity, delivering professional services that directly support the family's goals.
This is a part-time position consisting of 30 hours per week.
Location: Oxford, MS
Compensation: $48,000 annually. This position does not provide health insurance or other benefits.
Key Responsibilities
- Serve as point of contact for bill payment and routine personal services for family members
- Coordinate with and manage vendor relationships and service providers
- Maintain accurate financial records in QuickBooks, tracking income, expenses, and activity across family entities
- Prepare monthly/quarterly financial reports and summaries
- Assist with review and analysis of financial documents and statements
- Organize and maintain comprehensive filing systems for family documents (physical and digital)
- Provide administrative support for the family's real estate portfolio
- Support the family office manager across all operational areas
- Handle confidential information with utmost discretion
Required Qualifications
- 3 years of professional experience in administrative, bookkeeping, or office management roles
- Strong Microsoft Office Suite skills (Excel, Word, Outlook)
- Exceptional organizational skills with meticulous attention to detail
- Self-motivated with ability to work independently and manage multiple priorities
- Strong written and verbal communication skills
- Commitment to maintaining professional boundaries and confidentiality - must sign NDA
- Flexibility to occasionally work outside standard business hours when needed for time-sensitive matters
Preferred Qualifications
- Bachelor's degree in Business Administration, Accounting, Finance, or related field
- QuickBooks proficiency with ability to manage financial records and generate reports
- Paralegal certification or legal administrative experience
- Experience working in professional services (law firms, accounting firms, trust companies, or wealth management)
- Proficiency with document management systems, bill payment platforms, or property management software
How to Apply
Please submit your resume to jack@mjllc.com
Job Type: Part-time
Pay: $48,000.00 per year
Expected hours: 30 per week
Work Location: In person
Salary : $48,000