What are the responsibilities and job description for the Automotive Office Administrative Assistant position at M-A Auto Service LLC?
About Us:
M-A Auto Service is a dynamic automotive company. We service the vehicles for MNG Automotive Sales and the Auction, and we are looking for a sharp, organized Office Assistant to keep our financial data moving smoothly. This is a unique, fast-paced role perfect for someone who loves digital organization, data tracking, and puzzle-solving.
Position Overview: In this role, you will be the central hub for our vehicle cost tracking and client invoicing. You will handle everything that happens after a part is purchased, ensuring every receipt is accounted for, digitized, and properly billed. If you are tech-savvy, love tracking down details, and enjoy working independently, you will thrive here.
Key Responsibilities
- Receipt Tracking: Collect, organize, and review all incoming receipts for vehicle purchases, parts, and shop expenses.
- Digital Communication: Extract key information from receipts and upload updates directly into specific Google Chat channels to keep the team aligned.
- Cost Database Management: Update and maintain our internal inventory database, tracking the exact cost and profit margins of each vehicle we buy and sell.
- QuickBooks & Invoicing: Input receipt data into QuickBooks to generate accurate, detailed invoices for clients covering all work performed on the vehicles.
Qualifications
- Experience: 1–2 years of experience in office administration, bookkeeping, or data entry (automotive industry experience is a plus, but not required).
- Software Skills: Proficiency with QuickBooks and Google Workspace (Google Sheets, Google Chats, Drive).
- Attention to Detail: High accuracy in data entry; you notice when a number or a receipt is missing.
- Organizational Skills: Ability to manage a high volume of digital documents and keep files structured.
Pay: $18.00 - $21.00 per hour
Work Location: In person
Salary : $18 - $21