What are the responsibilities and job description for the Coordinator, Boards and Events position at Lyric Opera of Chicago?
REPORTS TO: Manager, Special Events
STATUS: Full-time, Non-Exempt
Through artistic excellence coupled with innovative, relevant programming; initiatives to connect with and grow new audiences; engagement with communities to ignite creativity across Chicago; and a modernized Opera House that is the setting for truly great experiences, Lyric is leading the advancement of opera. This collaborative vision will deliver ever more exciting, thought-provoking and inclusive audience and community experiences – while increasing the gravitational pull of our art form, our company, and our city.
Lyric Opera of Chicago’s Boards and Events Coordinator will be a cross-departmental resource and for our donors on various projects. In addition, the Boards and Events Coordinator will provide support for special events, galas, Board meetings and activities, and The William B. and Catherine Graham Room that is reserved for dining for Lyric’s most generous donors at the Distinguished Patron level.
DUTIES AND RESPONSIBILITIES:
Boards and Events
Salary is $40,000-$43,000
Job Classification: Full-time, Non-Exempt
Application Deadline: Friday, October 17, 2025 (5:00pm CT)
Lyric Opera offers benefits including health, dental, vision, 403B (no company match), 401(k) with company match, PTO (including sick, vacation, and personal days, and holidays), life/AD&D coverage, opportunities for professional development, and complimentary tickets.
Lyric Opera of Chicago is committed to fostering a diverse, inclusive, and equitable workplace and is
proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based
on race, color, national origin, sex, gender identity, gender expression, sexual orientation, religion, age,
disability, genetic information, pregnancy, parental status, socio-economic status, veteran status, or any
other status protected by applicable federal, state, or local laws. We strongly encourage individuals of all
backgrounds to apply.
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STATUS: Full-time, Non-Exempt
Through artistic excellence coupled with innovative, relevant programming; initiatives to connect with and grow new audiences; engagement with communities to ignite creativity across Chicago; and a modernized Opera House that is the setting for truly great experiences, Lyric is leading the advancement of opera. This collaborative vision will deliver ever more exciting, thought-provoking and inclusive audience and community experiences – while increasing the gravitational pull of our art form, our company, and our city.
Lyric Opera of Chicago’s Boards and Events Coordinator will be a cross-departmental resource and for our donors on various projects. In addition, the Boards and Events Coordinator will provide support for special events, galas, Board meetings and activities, and The William B. and Catherine Graham Room that is reserved for dining for Lyric’s most generous donors at the Distinguished Patron level.
DUTIES AND RESPONSIBILITIES:
Boards and Events
- Assist in the execution of special events and Board meetings
- Maintain schedule of special events and Board meetings in ArtsVision
- Oversee room preparation (load-in and load-out) and serve as primary support liaison at events and Board meetings to check-in guests and troubleshoot problems that may arise
- Collect and manage guest data for major fundraising events including galas
- Answer phones and monitor the Graham Room, Special Events, and Boards email accounts
- Print place cards, escort cards, menu cards, nametags, and Board meeting packets along with other materials as needed
- Make follow up calls to Ardis Krainik Society luncheon guests
- Take and record dining reservations and cancellations
- Respond to inquiries via the Graham Room email account
- Create attendance forecasts and share with Portfolio Managers and J&L catering 7 days prior to each Graham Room service, up to 50 services per opera season
- Prepare and distribute reservation reports
- Attend Graham Room services as needed
- Update and maintain PoS system
- Manage membership dining billing system
- Create surveys for member feedback
- Act as the main point of contact between Lyric and J&L Catering for the Graham Room and manage J&L and Lyric partnership
- Maintain membership records (off-season)
- Work with J&L catering to take annual inventory of Graham Room supplies and order supplies as necessary (off-season)
- Oversee the maintenance and upkeep of the Graham Room and work with the Facilities team to make replacements and improvements as necessary (off-season)
- Execute 2 annual menu tastings: schedule dates, create and distribute invitations, manage RSVPs, share feedback from the Women’s Board with J&L catering (off-season)
- Assist J&L catering in server training, including the planning and execution of an annual Trial Graham Room service (off-season)
- Update sponsor signage in the Graham Room annually (off-season)
- Print seasonal menus and wine lists
- As the business evolves, so may this role. These duties may change as Lyric’s leadership identifies the need at any time
- Bachelor’s Degree from an accredited college or university
- Previous experience in restaurants or events is preferred
- Knowledge and interest in the arts is a plus
- Must be over the age of 21
- Strong organizational, interpersonal, and written/oral communication skills are required
- Proficiency with MS Office products (Word and Excel) is required; proficiency with Google (Gmail, Google calendar is necessary; knowledge of Tessitura and ArtsVision is a plus.)
- Ability to work and think independently, a motivated self-starter who also works well in a larger team
- Ability to regularly work evening or weekend events
- Ability to operate a computer and to handle other office equipment
- Ability to lift 25 lbs
- Ability to sit for extended periods
Salary is $40,000-$43,000
Job Classification: Full-time, Non-Exempt
Application Deadline: Friday, October 17, 2025 (5:00pm CT)
Lyric Opera offers benefits including health, dental, vision, 403B (no company match), 401(k) with company match, PTO (including sick, vacation, and personal days, and holidays), life/AD&D coverage, opportunities for professional development, and complimentary tickets.
Lyric Opera of Chicago is committed to fostering a diverse, inclusive, and equitable workplace and is
proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based
on race, color, national origin, sex, gender identity, gender expression, sexual orientation, religion, age,
disability, genetic information, pregnancy, parental status, socio-economic status, veteran status, or any
other status protected by applicable federal, state, or local laws. We strongly encourage individuals of all
backgrounds to apply.
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2coyRRLJuL
Salary : $40,000 - $43,000
