Legal Secretary

We are partnering with Adler & Colvin, a nationally-esteemed firm with offices in San Francisco and Washington, D.C. Our more than twenty attorneys exclusively advise nonprofit entities and their funders, working daily to help our clients maximize their impact. Our clients work locally, nationally, and globally to further social justice, civil rights, environmental responsibility, education, health, and more. Our collaborative practice focuses on advising our clients on tax and corporate laws unique to the nonprofit sector, including nonprofit corporate structures and legal compliance, social enterprise, lobbying and political advocacy, international philanthropy, and much more. Although our area of practice is specific, the work we do is diverse, complex, and challenging. Our clients represent a wide spectrum of size, stage, and purpose, from small, newly launched grassroots advocacy organizations to large, established philanthropies. Our clients are committed to making a better and more equitable world, and they inspire us every day.

Adler & Colvin has an opening in our San Francisco office for a new member of our secretarial team. We are looking for the following basic requirements:

• High school diploma
• Minimum of two years’ experience as a corporate legal secretary
• Knowledge of Word, Excel, Outlook, document management and attorney timekeeping software, with a minimum typing speed of 60 wpm with 80% accuracy
• Experience in basic Internet research
• The ability to manage many complex and small projects in a deadline-driven environment
• Proven organizational skills with an extremely high level of accuracy and attention to detail
• Excellent verbal and written communication skills
• Superior ability to fulfill internal and external client needs with courtesy and respect
• Ability to approach problems with a sense of ownership, enthusiasm and innovation in a collaborative, team environment
• Strong attendance and punctuality with the ability to work occasional overtime as needed is essential

A day in the life of a legal secretary includes the following activities:

• Preparing, proofreading, formatting, and finalizing legal documents, correspondence, filings, and reports with accuracy and attention to detail, including advanced formatting
• Managing client files and electronic records
• Supporting new client intake, engagement documentation, and conflicts processes
• Maintaining attorney calendars, scheduling meetings, and coordinating travel and logistics
• Monitoring and calendaring important deadlines and assisting with light legal and online research
• Assisting with billing, time entry, expense reimbursements, and other administrative processes
• Serving as a professional point of contact for clients, attorneys, and internal staff
• Providing general administrative and operational support to help the team work efficiently and effectively

Employment is contingent on a satisfactory background screen. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

Adler & Colvin offers competitive compensation and generous benefits:

Compensation: $43.58 per hour ($85K annually)

Health Insurance: Kaiser, Blue Shield PPO and HMO plan options with a national PPO network, along with dental and vision insurance. Adler & Colvin generously contributes toward the employee cost of group medical coverage.

Dental & Vision Insurance: Adler & Colvin pays 100% of dental and vision premiums.

Basic Life/AD&D and Long-Term Disability Insurance: Adler & Colvin pays 100% of the premiums.

Retirement: 401(K) Profit Sharing Plan. Under the Safe Harbor provisions of the Plan, the firm contributes 5% total gross compensation up to the allowable maximum for the 401(K) part of the plan. The Profit-Sharing provisions are subject to end of year calculations.

Paid Time Off: Competitive vacation accrual; designated paid holidays, paid floating holiday, and sick leave

Other Details: This is a hybrid position following an initial onsite period at our San Francisco office.

Adler and Colvin is an Equal Opportunity Employer and is committed to creating a workplace that celebrates and reflects the diversity of our clients and our community. Applicants who contribute to this diversity are strongly encouraged to apply.