What are the responsibilities and job description for the Event Planning, Sr. Admin Assistant position at LyondellBasell Industries?
LyondellBasellis a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-yearlegacy that includes a Nobel Prize in Chemistry and our proprietaryMoReTecrecycling technology, LYB is enabling a more sustainable future for generations to come. LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. We'readdressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.
This position is primarily responsible for managing commercial activities for the I&D Commercial team, with a strong emphasis on planning and coordinating customer events, conferences, and sales meetings. In addition, the role provides general office administrative support for the I&D Commercial team, including the I&D North America Sales team. General office administrative duties include scheduling meetings, arranging and tracking travel, completing expense reports, and other related administrative tasks.
This Sr. Administrative Assistant position requires experience planning largescale events.
- Organize 4-6 customer events each year for the North American Sales team, ensuring compliance with the annual budget and issuing compliance notifications as needed.
- Organize and attend annual AFPM conference for LYB customer meetings - conference registration, coordination of meeting space, schedule reconciliation, hotel accommodations, restaurant reservations, customer party planning, etc.
- Organize and manage the execution of Americas sales meetings, including scheduling of sessions and arranging venues, meals, accommodations, and meeting infrastructure.
- Schedule new hire onboarding and introductory meetings.
Schedule recurring biweekly sales meetings and manage sales meeting presenters. - Arrange business travel, domestic and international, for commercial team.
- Assist in the maintenance of Outlook calendars and distribution lists for Directors.
- Expense Management: manage purchasing cards, maintain expense tracking records, process check requests, and assist in the completion of expense reports.
- Order office supplies, business cards, cell phones, etc. for the commercial team.
- Maintain multiple SharePoint Sites with commercial related information.
- Manage customer distribution lists and issue customer letters.
- Purchase / manage inventory of customer promotional items and associated budget.
- Arrange recurring training for North American sales team and monitor compliance.
Area of Expertise, Requirements
* Event planning; simultaneous management of multiple tasks
* High-level of organization, attention to detail, and customer-focus required
* Microsoft Office Suite (Word, Power Point, Excel, SharePoint)
Education
* Minimum Associate's Degree (Bachelor's preferred)
Work Experience
* Minimum 5 years working experience
* Event planning
* Demonstrated experience interfacing with customers and outside service providers
Languages
* English
* Spanish a plus
Other skills
* Expense reporting (SAP Concur) and approvals
* Sales experience a plus
* Presentation skills a plus
Learn more about our benefits:Benefits/Health & Welfare | LyondellBasell
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