Admin Assistant

Position Details: 

The Administrative Assistant plays a key role in supporting project teams, and principals, by handling administrative tasks, coordinating information, and helping ensure day-to-day operations run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple stakeholders in a fast-paced professional services environment. 

This position does not manage projects or perform technical design work, but instead enables teams to be more effective by providing reliable administrative and organizational support. 

Key Responsibilities: 

Administrative & Team Support 

• Provide administrative support to project teams, and principals 
• Manage calendars, meeting scheduling, and conference room coordination 
• Assist with meeting preparation, agendas, and follow-up items 
• Coordinate travel arrangements and expense documentation as needed 

Project & Document Support 

• Assist with organizing and maintaining project files in accordance with company standards 
• Support document control, formatting, and distribution of project-related materials 
• Help track deadlines, action items, and basic project coordination tasks 
• Assist with proposal, qualification, and marketing document preparation as needed 

Communication & Coordination 

• Serve as a point of contact for internal coordination and external communication when appropriate 
• Support onboarding of new team members by assisting with orientation 
• Help ensure consistent communication across teams and departments 

System & Office Support 

• Support the use of internal systems such as timekeeping, ERP, and project management tools (e.g., Ajera, Vantagepoint, Microsoft Office, Bluebeam) 
• Assist with data entry, reporting, and basic tracking as requested 
• Provide general office and operational support to improve efficiency and consistency 

Qualifications and Requirements: 

• High school diploma or equivalent; associate’s or bachelor’s degree preferred 
• 2 years of administrative experience, preferably in a professional services, engineering, or AEC environment 
• Strong organizational skills and attention to detail 
• Ability to manage multiple priorities and support multiple team members 
• Proficiency in Microsoft Office (Word, Excel, Outlook) 
• Strong written and verbal communication skills
• This position is open to candidates who currently reside in the United States and are authorized to work in the U.S. without requiring employer sponsorship

Preferred Qualifications: 

• Experience in an engineering, architecture, construction, or consulting firm 
• Familiarity with project-based environments and deadlines 
• Experience with ERP or project management systems 

Core Competencies: 

• Organization and time management 
• Professional communication 
• Collaboration and teamwork 
• Initiative and problem-solving 
• Adaptability in a dynamic work environment 

Work Environment & Expectations: 

• This role requires regular collaboration with in-office teams 
• In-office or hybrid presence is expected to support coordination and communication 
• Occasional overtime may be required to support deadlines or special projects 

At Lynk Engineers, we invest in our people by offering a comprehensive benefits package that supports your health, financial well-being, work-life balance, and professional growth. Benefits include:

Competitive salary based on experience
Quarterly bonus opportunities
Medical, dental, and vision insurance
Health Savings Account (HSA) and Flexible Spending Account (FSA) options
401(k) with company match
Paid time off (PTO) and paid holidays
Paid parental leave
Wellness program
Employer-paid life and disability insurance
Employee Assistance Program (EAP)
Professional development and continuing education opportunities
A collaborative, team-oriented culture with opportunities for career growth and advancement

Ready to Build What's Next?

If you're ready to contribute to innovative projects, collaborate with a talented team, and grow your career in the AEC industry, we'd love to hear from you. Apply today and discover what you can build with Lynk Engineers.

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance